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PA/Receptionist/Office Secretary

Travel Trade Recruitment
Job LocationBirmingham Business Park
EducationNot Mentioned
Salary14,000 - 15,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Fancy a new Challenge My client is a leading specialist tour operator who are seeking a part time Personal Assistant. A Personal Assistant for the MD will be someone who can go that extra mile! Do you have great organisation skills, work well under pressure,flexible and committed with a professional but bubbly personality Sound like you Read on..PERSONAL REQUIREMENTSYou will have experience as a Personal Assistant to senior management with excellent secretarial and organisational skills. You will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative.Diplomatic and discreet in approach, you will be able to manage a complex and demanding workload, be able to work to deadlines and have the ability to assimilate large quantities of written and verbal communication quickly.MAIN DUTIES

  • Oversee the Managing Directors Diary and update MD a week in advance and inform of any requests for meetings daily.
  • Monitor emails 3 times a day - morning, midday and afternoon and review CC and junk folders on a daily basis. Sorting, distributing and responding or drafting responses to incoming mail in a timely manner
  • Advise MD of any requests for meetings and invitations to events on a daily basis and if MD is out of office provide an update of important emails, invitations or requests for meetings on a daily basis.
  • Prepare all travel documents, event invitations to pass to MD as per calendar to include holidays after discussing requirements with MD
  • Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate on behalf of MD and maintaining good communications.
  • Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
  • Collate all Manager Reports and present to MD, Operations Director and Operations Manager
  • Organise key meetings and ensure that they are conducted and complete minutes if official meeting day. Ensure that minutes and action points are circulated to relevant parties including MD
  • Ensure that all work requests from other areas of the business are authorized by MD
  • Effective management of the electronic diary for meeting room requests, assessing priority of appointments and reallocation as necessary.
  • Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations.
  • Providing high quality and professional office hospitality to visitors and ensure that fridges, coffee machines are fully stocked, and meeting areas is neat and tidy
  • Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications.
  • Ensure that housekeeping for the building is kept in good order ensure that Operations are made aware of any maintenance issues and that contractors complete the work in a timely manner.
EXPERIENCE REQUIREDThe successful candidate should have strong organisation skills, self-motivated with ability to work well under pressure. A high level of attention to detail with excellent administration skills are required and you will need to be hands focused with positiveFlexible outlook, and the ability to work well within a team.THE PACKAGEAttractive package is available to the successful candidate of between £14,000 - £15,000 dependent on experience for 3 days a weekINTERESTEDPlease call Suzanne on , email your CV to or click to apply

Keyskills :
Tour OperatorBirminghamOffice Secretary

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