Recruitment Administrator

Job Description

REED HR is delighted to support our Belfast City Centre client who wishes to recruit a Recruitment Administrator to join their busy team. This is a 12-month fixed term contract until February 2025.This is an excellent opportunity to work for a public sector company on a hybrid basis with an excellent work environment and benefits.The role:• Process recruitment exercises using COREHR e-recruitment system, i.e., prepare paperwork including job description, advertise jobs, prepare shortlisting, organise assessment centres/psychometric tests, organise interviews, prepare and send appropriatecorrespondence to applicants and managers, organise pre-employment medicals and health surveillance, request references, agree start dates.• Prepare offer letters and contracts for successful applicants and ensure pre-employment checks arecarried out appropriately. Update reserve registers/waiting lists.• Set-up new user accounts in CoreHR and trouble-shoot any issues which arise• Complete initial shortlisting of vacancies and resolve all queries within remit• Administer/assist with delivery of psychometric tests as required. Liaise with the Team Lead onbusiness needs related to testing and assessment techniques.• Approve paperwork returned by interview panels and ensure all appropriate documents have beenreceived. Adequately resolve any queries before proceeding to appointment of applicants.• Prepare feedback letters to applicants• Draft and place vacancy advertisements to include using COREHR e-recruitment system, send outinternal vacancy bulletins, upload onto external jobs boards, provide details to agencies where applicable, assist Team Lead with sourcing strategies to attract high calibre applicants.• Ensure status on each vacancy is kept up-to-date and provide summary for reports as required including maintenance of weekly tracker.• Ensure each vacancy file is completed with all relevant paperwork included, and status against every applicant is updated on Core.• Record new external starts on welcome meeting/induction lists and Admin spreadsheet, and all new start documents are uploaded to the Admin New Start folder. Ensure induction pack is sent to new external starts.• Coordinate attendees at corporate induction sessions• Coordinate process for closed recruitment exercises for employees in redeployment situations and prepare any subsequent redeployment offer letters and/or contracts• Undertake duties in relation to child protection checks as required• Ensure that any printed materials are replenished when required• Assist with general administration e.g., temporary contract letters, completion of Disclosure Application forms, feedback letters, DPA requests, reference requests, etc.• Ensure compliance with legal obligations in relation to manual and computerised records (e.g., DPA, FOI) and maintain confidentiality of information at all times.• Create, organise and maintain efficient manual and computerised records and filing systems to ensure an effective mechanism for prompt retrieval of information. Adhere to the corporate records centre guidelines.• Respond to and deal effectively with internal and external queries• Any other duties as deemed reasonable