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Office Administrator Belfast

Alexander Mae (Bristol) Ltd
Job LocationBelfast
EducationNot Mentioned
Salary20,000 - 22,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Office Administrator | Belfast | Up to £22,000The Company:Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology& media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation.The Job:On behalf of our client, we are seeking an Office Administrator in their Belfast office within their Real Estate team.Responsibilities will include:

  • Opening files, conflict checking, creating finance clip and organising documents , including ongoing file management such as filing correspondence and documents and organising files
  • Creating/amending documents/correspondence
  • Scheduling documents of title
  • Proof reading, amending and house styling legal reports and documents.
  • Ensuring invoices are processed, including arranging for third parties to be paid
  • Updating and maintaining databases
  • Diarising key deadlines for longstop dates and lease renewals and Lands Tribunal dates, amongst other deadlines that may arise
  • Photocopying, scanning and faxing
  • Assisting with obtaining property certificates and searches and carrying out simple Land Registry administration
  • Requesting files from archives and assisting the real estate team and facilities team with the Deeds Store, filing and archiving of files
  • Provide telephone support and deal with client queries in solicitors absence
  • Assisting fee earners with day to day file management, billing and file closing
The Person:For this role, our client is seeking someone who has gained some administration experience either in a legal or professional or corporate business as well as:
  • Demonstrate organisation in order to complete all allocated tasks within the required timeframe and to the required level of accuracy
  • To demonstrate satisfactory levels of literacy and numeracy in order towriteletters and e-mails and keep effective records.
  • Confident use of computers and Microsoft Office programs including Outlook and Word.
  • Effective telephone communication skills, client focussed, good attention to detail, demonstrate effective team work, demonstrate a conscientious, can-do attitude and be supportive.
  • To complete all allocated tasks within the required timeframe and to the required level of accuracy
The Benefits:Contributory Pension, Group Life, Private Medical Insurance, 25 days holiday & a flexible benefits scheme.The Hours:MondayFriday 9am5pm (or 8am4pm), 35 hours per weekThe Location:Central Belfast, no car parking. (some home working available)The Salary:Up to £22,00

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