Admin

Job Description

AdministratorImperial Professionals are delighted to announce that we are working in partnership with a global engineering business who are recruiting for an Admin on a Permanent basis.Salary: £22,000 per annumContract Type: Temporary to PermanentLocation: BelfastHours: Full TimeJob PurposeTo provide day to day administrative support to by undertaking a wide variety of business administrative duties supporting the Regional Team and ensuring all daily procedures run smoothly.Responsibilities:

• Support the planning and communication with customers and engineers all repair works chargeable and FOC in line with regional process and relevant company procedure.
• Assisting in the creation and maintenance and repair schedules for engineers and despatch accordingly.
• Champion the maintenance the schedule of customer contracts and notify promptly the Regional Director/ Head of when contracts are potentially at risk
• Administer and maintain the callout rota including, planning day, night, week-end, annual leave call out and reserves.
• Ensure the timely update of Navision ERP system is accurately up-to reflect job completions and support and the invoice tracker
• Assisting with client requests internal and external, including upload of worksheets where required and providing additional administrative support.
• Prepare reports and presentations with statistical data as and when required assigned.
• To assist the region with the preparation of tender documents, using the database of information to aid appropriate completion.
• Meeting external targets for Management Information submission to clients and overseeing the day to day production of this data.
• Explore potential for additional works whilst maximising sales opportunities for the Region by promoting additional divisions and service options
• Manage all day to day administration task including, incoming/outgoing mail, calls, queries for the Region and cascade as required.
• Liaising with purchasing team to ensure timely ordering of parts and equipment, ensuring purchase orders are raised in line with policy.
• Support the region with Travel and accommodation bookings in line with the Travel and Expenses Policy.
• Other administrative tasks as and when required and anything else reasonable required
• Liaising with sub-contractor businesses to ensure the works are both compliant and completed in line with internal procedure, including correct goods receipting and close out of paperwork.
• Prepare and attend monthly regional meetings
• Assist in recording and close out of LOLER Reports.
• Support the regions management team with Toolbox Talks agenda and preparation
• Support ASRM with timesheet reviews as and when required.
• Support the maintenance of internal and external systems where required.
• Document production for internal and external meetings and attending when required.
• As and when required, update the Customer portals and escalate any issues to the regional management team

Skills and Knowledge:

• Experience working in a similar role
• Strong communication and presentation skills.
• Excellent Customer Service Skills
• Excellent document production skills.
• Excellent attention to detail, analytical and able to follow procedures
• Previous experience in a similar industry.
• Demonstrable commercial awareness

For more information on this opportunity please feel free to contact Aidan Antoniou at Imperial Professionals. Due to the high volume of applications that we receive we may not be able to respond to every application, however, if you do not get a responsewithin 7 days, please consider your application for this opportunity unsuccessful but we will keep your details on file for other opportunities.