Interior Design Procurement and Installation Manager

Job Description

Providing a key function to the successful completion of our projects, you will take responsibility for the quoting, procurement and expediting of all aspects relating to the supply of the FF&E and any architectural finishes which form part of our high-endluxury schemes.This process will culminate in you ensuring that all items are on site, having been quality assured, in readiness for installation day.Your role will involve nurturing relationships with both vendors and clients, ensuring that any difficultissues are resolved with tactfulness and good grace whilst also presenting yourself with thoughtful leadership helping to achieve a positive outcome.Harnessing good relationships with our suppliers through a team spirited sense of community you will have the confidence to negotiate purchasing terms which enhance our profitability.As the design journey unfolds you will be required to support the project lead designer to develop specifications, finishes, obtaining quantities [following site surveys undertaken by others], checking all associated costs, import duties, deliveries, handlingand insurance fees.You will be required to demonstrate your understanding of supply chain processes including an awareness of lead times and critical global issues which may affect affecting supply and demand.Producing a schedule of purchasing priorities to ensure that thecoordination of client invoicing and related purchasing happens in a hierarchical way relating to project programmes, budgets and deadlines.Where third party tendering processes are required you will be familiar in seeking and evaluating tenders.Using the estimac system, you will be responsible for ensuring that all specifications are accurate, working as a conduit between the project designer and the accounts administrator, you will raise purchase orders in line with funds received from clients,ensuring that project deadlines are met and all moving parts are coordinated.You will be familiar with purchasing and recognise the importance of budget management for our clients whilst also improving opportunities for profitability for the company whenever possible.You will take responsibility for progressing all orders, managing inventories, inspecting small items of FF&E which are received into our studio, and liaising with off site handlers of storage solutions for larger items.Once the deliveries have been received, and the project is ready to be installed you will co-ordinate the deliveries to site, developing a delivery schedule for both the design team and the site team and/or client.Ensuring that the quality of our installations remains a high priority you will be persistent in your endeavour to minimise any issues arising post installation by undertaking thorough snagging process including manufacturing or factory visits for itemsmade bespoke for our clients. Industry awareness of potential oversights and risks will be a highly valued quality.At the end of a project you will prepare O&A manuals to present to our clients with any certificates and warranties for all items procured.ROLE REQUIREMENTS:Highly proficient in Estimac and with a good understanding of the procurement process.Refined communication style demonstrating confidence in dealing with both high-end clients and suppliers.Strong industry relevant commercial awareness.Abundance of procurement experience preferably within the luxury industry.Proficient in working on Apple Mac Systems.Creative approach to problem solving and an ability to work under your own initiative.Methodical and organised approach to your work.Conscientious and highly organised with excellent previous employment record of attendance and time keeping.Works well under pressure.Ability to deal with spontaneity.Eye for detail.WHO WERE LOOKING FOR:To join our team you must be able to demonstrate extensive experience of the procurement process, preferably in a relevant industry.Excellent understanding of profitability and how the accuracy of your role affects margins.Working collaboratively with others and a can-do attitude.You will have excellent communication skills that inspire those around you, creating a positive impression of yourself at all touch points.A bubbly and positive personality, a team player who gets along with others easily.Resilient when working under pressure.A willingness to work outside of contracted hours when required.A strong sense of accountability and ownership.An ability to adapt whilst working logically, clearly and concisely.A proven interest in the luxury industry.WHAT RACHEL USHER INTERIOR DESIGN WILL OFFER YOU:Dependant upon industry relevant experience, the salary is negotiable.We will always ensure that you are able to take time off to spend with friends and family, offering a generous 32 days holiday per year.We will provide you with your own dedicated workstation and top-specification equipment within our thoughtfully considered space - where we truly practice what we preach.Our studio is designed with the same thoughtful process as our clients projects, providinga positive atmosphere for all members of our studio team.After successful completion of a probationary period you will be included in our private medical health insurance scheme.Well help you save for the future with our competitive company pension scheme.We will always be committed to upholding our company values - celebrating individuality and diversity.

Keyskills :
ExpeditingInventoryPurchase OrdersProject Delivery