Receptionist/Finance Assistant

Job Description

Central Employment are looking for an experienced Purchase Ledger Clerk/Receptionist for a manufacturing business in Washington. This will be a temporary Role for 3 - 6 months, with a review of the role at the end of this period.Reporting to the Financial Controller, this autonomous position will be a challenging multi-facetted role requiring a person who can adapt and be flexible in managing their duties. The suitable applicant will have some experience in purchase/sale ledger and reception work. Performing a similar role in a manufacturing environment would be an advantage but is not essential.The primary responsibility of the role will be to support the finance function. This will entail carrying out specific duties to support the effective operation of both the purchase and sales ledger functions. The secondary responsibility of the role will be to provide cover for reception two days a week. This will entail being the first point of contact for visitors and callers to site and to undertake a range of other administrative duties as required. Main Duties and Responsibilities: Reception/Office Administration

Matching purchase invoices to supporting documents in line with the purchase ledger process to enable the invoices to be authorised prior to being posted to the ledger.

Dealing with purchase invoice queries and following through to resolution, including maintaining a list of purchase invoices that are under query.

Raising sales invoices, both system generated from despatch notes and manually for incidental charges.

Performing other clerical duties such as filing, photocopying, and scanning.

Supporting customer services by providing copy POD’s as required by the customer.

Supporting the finance function by undertaking ad-hoc tasks throughout the month and at month end.

Answer, screen, and forward incoming phone calls in compliance with GDPR.

Greet and offer visitors refreshments and direct to the appropriate person.

Manage innovation and meeting room bookings.

Receive, sort, and distribute daily mail/deliveries.

Arrange courier collections for distribution of samples.

Update calendars and schedule meetings.

Arrange travel, visas, and accommodation.

Maintain office security by following safety procedures and controlling access via the entry sign system.

Collate and input data onto transport log and file all paperwork.

Order front office supplies such as stationery and consumables.

Maintain inventory of workwear and PPE and advise purchasing when replenishment is required.

Cater for meetings and refreshments for meetings/visitors.

Assist other departments with admin duties that are carried out at reception.

Requirements

Finance background (general sales/purchase ledgers).

AAT qualified or prepared to achieve this standard.

Excellent telephone manner and administrator.

Excellent communication and organisational skills.

Friendly and personable, able to communicate well with a broad range of people, both internally and externally.

Good attention to detail.

Proactive approach to work.

Ability to work on own initiative and as part of a team.

Excellent IT Skills (Word/Excel/Internet).

Hours of work: Monday to Friday, 8.30am to 17.00pm (half hour unpaid lunch break) Required skills

Manufacturing Environment

Purchase Ledger

Sales Invoices

Sales Ledger

Receptionist Duties

Keyskills :
Manufacturing Environment Purchase Ledger Sales Invoices Sales Ledger Receptionist Duties