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Job Location | Ayr |
Education | Not Mentioned |
Salary | 20,452 - 20,827 per annum |
Industry | Not Mentioned |
Functional Area | Not Mentioned |
Job Type | Permanent, full-time or part-time |
Are you looking for a rewarding career that gives you flexibility and a real sense of a job well done Working within a supportive team, improving the lives of older people could be for you. By providing administrative support to our team youll make a big difference to the service we offer. Confident with Microsoft Office, youll have previous administrative experience and an understanding of financial processes. In return, you can look forwardto ongoing training and development - not only so you can do a great job, but to help you build your career with us too.Theres also a comprehensive benefits package that includes an employer contributory pension and generous holiday allowance.Salary is pro rata of 38.50 hours per week (25.00).If you would like to talk to someone about the types of opportunities we have, or have any other questions, please contact . Main Function To support the Service Manager and senior team ensuring efficiency in all administrative and clerical areas, within well defined procedures and under supervision. Main Duties Financial/StatisticalTo process invoices timeously in line with CrossReachs financial procedures.To manage the services petty cashTo accurately record the services income and expenditure in the format detailed in CrossReachs financial procedures.To provide the Service Manager with up-to-date information on the services budget.To work with the senior team to ensure that employee timesheets are submitted within the specified deadlines.To collect and arrange payment for service users bills as required.To record and issue service users personal allowances and handle personal finance matters.To complete monthly reconciliations and submit them to the Finance Section within the agreed timescale.To regularly complete the services banking transactions.To process expenses through the Finance SectionTo process donations as set out in CrossReachs procedures.To liaise with external agencies such as the Council, Social Work Department or lawyers as required to carry out the duties of the role.AdministrativeTo photocopy documents as requested by the senior team.To establish and efficiently maintain a filing system, ensuring that all filing is kept up-to-date.To provide reception service when required. Where appropriate, deal with enquiries from, and provide information to, visitors or callers to the service.To draft and type, minutes, reports and letters as required by staff within the senior team.To deal with Service Users queries, involving their Key Worker if necessary.To deal with requests for application packs, issuing application packs and making the necessary arrangements for interviews in line with CrossReachs procedures.To open and sort mail and frank and post the services mail on a daily basis.To manage the distribution of stock within the service and when required re-order stock through CrossReachs recognised suppliers.To maintain information leaflets on the service, ensuring that they are in the corporate style.To accurately maintain employee and client records as requested by a member of the senior team including staff rotas.To carry out administration for training courses, other events and the letting of rooms including collecting fees.To allocate rooms for counselling, supervision, training and other requirements.To organise meetings as required by the senior team taking responsibility for organising diaries, booking venues, making travel arrangements and when required taking minutes.To communicate with staff within the service or in Regional and Head Offices when necessary to seek or pass on information.Any other duties which may reasonably fall within the parameters of the post.It is anticipated that the post will cover most of the main duties listed; it is unlikely, but not impossible, that some posts will encompass all the duties. Personal Have respect for all aspects of Christian worship.This post requires you to either complete a Disclosure or be a member of the Protecting Vulnerable Groups (PVG) Scheme and undertake the necessary vetting checks. Skills and Abilities
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