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Administrator

First Military Recruitment
Job LocationAldershot
EducationNot Mentioned
Salary19,440 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

AL114: AdministratorLocation: AldershotSalary: Up to £19,440(Salary range is dependent on location, skills and experience)Overview:First Military Recruitment are currently seeking an Administrator on behalf of one of our clients.To provide effective Administration and Supervisory Support for the department and Manager.Our client encourages applications from ex-military personnel however all candidates will be given due consideration.Duties and Responsibilities:

  • Tracking, retrieval and distribution of mail and packages.
  • Making and answering telephone calls and signposting as appropriate, sending/receiving facsimile and e-mails.
  • Maintaining the office filing systems, including archiving and securely disposing of sensitive information where appropriate.
  • Maintaining and updating systems/databases, records and rolls to ensure accuracy, currency and integrity.
  • Producing documentation i.e. letters and correspondence in line with company standards, JSP 101 Defence Writing Guide and JSP 747 Information Management Protocol.
  • Copy/audio typing.
  • Use Micro-soft Office Packages and other administration software to complete tasks, including MOD specific software.
  • Completing tasking requirements in a timely manner to meet companys contractual requirements.
  • Undertake tasking, as directed by Supervisor.
  • Any other additional tasks that are reasonably related to the tasks listed above, at any working location within the scope of the contract.
  • Maintaining required documentation security classification and protection markings.
  • Storage and retrieval of records.
  • Ensure required information management policies, guidance and instructions are followed and maintained.
  • Advise parties on correct use of MODNET and records file plan.
  • Support Travel Bookers acting as a booker in their absence.
  • Responsible for IM Training database and emailing staff of their training requirements.
  • Scanning documents for HQ personnel.
  • Ensure the adoption of company HSE policies and procedures and local HSE policies and procedures throughout the area of responsibility.
Skills and Qualifications:
  • 3 GCSEs (or equivalent).
  • NVQ level 2 (or equivalent) Office Administration.
  • Intermediate level experience of Micro-soft Office Packages.
  • Previous experience in an administration role.
  • Working knowledge of Microsoft Office packages.
  • Excellent interpersonal and communication skills (both verbal and written).
  • Highly organised with an ethical and professional approach.
  • Proven ability to prioritise tasks, pay attention to detail, work proactively and use initiative.
  • Proven ability to work as part of a team.
  • Enthusiastic, willing and helpful.
Desirable:
  • ECDL (or equivalent).
Location: AldershotSalary: Up to £19,440 (Salary range is dependent on location, skills and experience)

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