Governance & Executive Coordinator

Job Description

Working Hours: 37.5 hours per weekContract: Permanent, Full TimeSalary: £30,000 per annumLocation: Worksop College, S80 3APAbout Worksop College and Ranby House:Set in 400 acres of North Nottinghamshire woodland, Worksop College and Ranby House offer a secure and rural environment with easy access to major cities. The proximity to A1, M1, and East Coast mainline makes it an ideal place to live and work. Major citieslike Sheffield, Doncaster, and Nottingham are easily commutable, and university cities like Leeds and York are accessible by road or rail. The scenic Peaks, Dales, and Borders are within easy reach, providing ample opportunities for personal enjoyment.The Role:The primary function is to provide high-quality secretarial support for the Bursar and Governors. As an Executive Assistant, responsibilities include managing calendars, making travel arrangements, facilitating meetings, and preparing reports, minutes, andnotes.Main Responsibilities for the Executive Assistant

• Provide administrative and secretarial support to the Bursar and Governors.
• Act as the first point of contact among executives, employees, parents, and external partners.
• Manage the Bursar’s diary, ensuring effective use of time.
• Provide administration support for the interview process.
• Assist in data collection questionnaires.
• Handle post and emails promptly and efficiently.
• Facilitate meetings, take minutes accurately.
• Screen and direct phone calls as appropriate.
• Manage and organize the filing system in the Bursar’s Office.
• Liaise with internal and external stakeholders.
• Organize Bursar’s travel and accommodation details.
• Deal with emergencies discreetly and confidentially.
• Carry out other duties as directed by the Bursar and Governors.

Main Responsibilities for the Clerk to Governors

• Communicate Worksop College diary commitments to Governors.
• Provide regular newsletters to parents and reports to the Board of Governors.
• Offer administrative support to the governing body, including arranging meetings and creating minutes.
• Support the development of governors in their role.
• Offer advice on governance procedures and improvement.
• Provide support to the Governing Body by servicing meetings and undertaking administrative duties.
• Keep abreast of legislation around the Governing Body.
• Deal with complaints, grievances, or appeal hearings.
• Have expertise in school governance procedures.
• Work with the Custos and Headteacher to prepare meeting agendas and distribute papers.
• Ensure register of Governing Body interests is maintained.
• Follow up on open actions reported to governors.
• Submit draft minutes for review and approval within ten calendar days.
• Maintain copies of terms of reference, scheme of delegation, and committee memberships.
• Co-ordinate the induction process for new governors.
• Give advice in advance of a governor’s term expiry or potential vacancy.
• Liaise with Woodard Corporation and other bodies as required.
• Manage the appointment, election, and training of all Governors.
• Attend training and development opportunities.
• Deal with emergencies discreetly and confidentially.

Benefits of Working with Us:Working at Worksop is a lifestyle choice as much as a career path. We have high expectations and offer an attractive benefits package, including:

• Fee concessions for your children.
• Workplace pension scheme.
• Access to gym, sports hall, and swimming pool.
• Discounts across retail and hospitality outlets.
• Free lunch provided when on duty, with tea and coffee available throughout the working day.
• Free onsite parking.

Statutory Requirements & Equal Opportunities:Safeguarding & Child Protection: Applicants must undergo child protection screening, including reference checks, prohibition checks, and a criminal record check.Disclosures: Appointments are based on merit. Staff must show no criminal record preventing them from accepting a post.Equal Opportunities: Worksop College is committed to treating all employees and job applicants equally, without regard to age, disability, sex, gender reassignment, pregnancy, maternity, marital or civil partnership status, race, sexual orientation,religion, or belief.You may have experience in the following: Governor’s Clerk, Executive Secretary, Admin Coordinator, Governance & Executive Assistant, Bursars Office Administrator, Governors Liaison Officer, Executive Support Specialist, Secretariat Specialist, Admin Assistantfor Bursar & Governance, Bursars Executive Coordinator, Governance Support Manager, etc. REF-211 170