Executive Assistant

Job Description

EA / PA (Applicants MUST come from an SME, Professional Services background)Wokingham£28,000 - £35,000 (DOE)PermanentOur Client, based on the outskirts of Wokingham, has an EXCITING NEW opportunity for an experienced and dedicated PA/EA to join their small but rapidly growing team/business.This is a superb opportunity for someone who has worked for a Professional Services SME and is looking for a challenging role where they can truly add value to a business by supporting the Director of this successful and relatively young organisation. The chosen applicant will be able to forge a strong working relationship with the company Director as well as demonstrate the trust that is absolutely required for this position.The company offers a very supportive working environment as well as very different approach to management than your standard employer! In return for your hard work and commitment our Client is happy to discuss flexitime/working from home if, on occasion, required.As this position is a new role, we are looking for someone who is happy to adapt when needed and work in an environment where the role could possibly develop quite quickly and change as the business continues to grow.Person Spec:• Incredibly conscientious - you must care about doing a good job• Client focused - care about people feeling heard• Personal discipline - what needs to get done, needs to get done, and gets done• Completer-Finisher - life is at its most glorious when the last thing on the list is ticked off (you identify with Inbox Zero’)• Connect the dots - You are able to realise and action what is not written or said• Independent thinker - take ownership and assert control of the task at hand• Making drama is not your thingExperience/Education:• Higher Education (preferred, not essential)• At least 3-5 years’ work experience (Professional office background - working for a Solicitors Firm, a Consultancy or suchlike preferable)• Experience in drafting and sending quotes/contracts• Extensive experience of Microsoft Office suit, Microsoft 365 & Sharepoint, Adobe Acrobat Pro and use of Apple MacBook computers will be extremely advantageous.The Role:• You will take charge of the founding Director’s emails (high volume), diary and phone calls (also high volume)• You will organise and manage the Director’s time to make the most efficient use of them as a company resource. • You will be the Director’s first EA, with them being used to managing their high-volume workload completely independently up until now. (Letting go of this control to the new incumbent will be tense and difficult for the Director and as such the process must be managed with a high degree of emotional intelligence, in order for the trust relationship to establish quickly and effectively)• Your polite confidence will be able to manage and deflect demanding clients without offending them, who have come to expect direct and immediate access to the Director• This role will in part involve administering the preparation of quotes and contracts to a standardised pricing structure and sending to prospective clients as well as recording the Director’s activities on our workflow management system, ensuring chargeable hours are invoiced appropriately. Once used to the role and the business, you will then be expected to take charge of making independent executive decisions to delegate tasks to the professional team or take on tasks yourself on behalf of the Director. This will require a quiet but assertive confidence.Overview:• You will be joining a fast-growing Consultancy company which has continued strong growth throughout 2020, despite the challenging economic conditions. • The job role, tasks and function will be flexible and will necessarily change as the company continues to evolve - A pro-active, willing can-do’ attitude is vital therefore.• The company operates a paperless office environment, with all business recorded electronically only and no paper files. Benefits:• The role will benefit from 24 days annual leave plus B/H• A corporate pension scheme is also operated• Possibly flexible working from home/FlexitimeWorthy of note:The entire team is very culturally close and are also highly professional. They are capable of working independently and have been productive working almost entirely remotely over the recently COVID-19 lockdowns - keeping the company culture alive through social media, and video conferencing software. Any successful applicant must be comfortable and confident working in a digital first environment.In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Due to the high number of applications we are receiving, we are unable to respond to every application individually. If you do not hear from us within 5 days, please assume that your application has not been successful. Required skills

Diary Management

Workflow Management

PA

Executive Assistant

Keyskills :
Diary Management Wkflow Management PA Executive Assistant