Accounts & Finance Administrator

Job Description

We are delighted to be recruiting for an Accounts & Finance Administrator for a busy nursing home on the Wirral. The right candidate for this role will join the existing management team and will work closely with the Chief Executive to manage the accountingand finance operation of the home. Salary up to 32,000 plus benefits, which is flexible for the right person. This is a temporary contract to cover maternity leave and will be between 9 and 12 months.This role will give you a varied and fast-paced working alongside experienced professionals and building key stakeholder relationships. This is the ideal role for a motivated, hardworking individual who would like the chance to develop their accounting knowledgewithin a unique sector.Key responsibilities will include:

• Recording of all payment & receipts on Sage Line 50 Accounts system
• Maintain Residents information and charging templates on Caremaster invoicing system
• Prepare Residents invoices on Caremaster and accurately post to Sage Line 50 Accounts
• Produce customer statements and record all receipts
• Prepare Sales invoices on correct due dates for all local authorities and Care Commissioning Groups
• Submit all sales invoices for local authorities and commissioning groups in the agreed format
• Reconcile all local authority and Care Commissioning Group remittances
• Maintain all admissions and departures on invoicing system using reference to care management system database
• Maintain all room allocations and fee variations on invoicing system
• Record all donations; record amenity financial activities; record all petty cash activities
• Monitor debtors and creditors
• Maintain online database of supplier banking records
• Record all authorised purchase invoices and pay all suppliers within agreed payment terms
• Accurately maintain accruals and prepayments on Sage Line 50 accounts
• Prepare monthly management accounts & year end accounts to trial balance
• Provide information for auditors & resolve and queries raised during audits
• Maintain Residents accounts and manage any fee revisions imposed retrospectively
• Submit local authority returns detailing admissions and departures for all payment periods
• Reconcile all bank accounts on Sage Line 50
• Maintain all cash control and report any problems to CEO
• Prepare all banking and reconcile all customer accounts on sage line 50
• Record all payroll on Sage Payroll system using staff hours and holiday information passed from HR
• Process payroll (including SSP, SMP, PAYE, NI and other statutory and voluntary deductions)
• Keep accurate records of staff holiday hours paid
• Record any staff advance on wages as deductions and ensure accurate journal entries on sage line 50 accounts to ensure correct records are maintained
• Produce staff payslips in required timescale and submit all net payments to BACS system
• Produce all payroll reports & maintain payroll records required by auditor and HMRC
• Update payroll records for each pay period and ensure accurate posting to company accounts
• Make RTI submissions to HMRC and ensure payments are made by the due date
• Process staff and company auto enrolment pension
• Provide CEO with accurate financial information to enable budgets and forecast
• Assist CEO in fee setting by providing accurate sales mix of current residents
• Produce residents contracts and sponsor forms
• Maintain all financial invoices for each financial year

• Ensure ease of retrieval of prior year accounting records and maintain information for six year historical archives
• Any other reasonable financial / accounting function required by CEO

The right candidate for this role will be / have:

• Recognised accounting qualifications
• Experience working in a similar role
• Excellent standards of education in literacy and numeracy
• Excellent verbal and written skills
• Computer literate
• Excellent time management skills
• Excellence in bookkeeping and accounting accuracy
• Excellence in attention to detail & database management of information