Office Manager - Sociable & Supportive team!

Job Description

We are working in partnership with a well-established, industry leading, construction firm who specialise in high-end residential building projects.They are looking for an Office Manager/Administrator to join them in their friendly and sociable offices based in the beautiful Chelsea Harbour!If you are a confident and hard-working administrator with a positive working attitude then APPLY NOW!JOB TITLE: Office Manager/AdministratorJOB TYPE: PermanentCOMPANY TYPE: High-End Construction CompanySALARY: £28,000 - £35,000 per annumHOURS: Monday to Friday, 8:30am - 5:00pm,LOCATION: Brixton, LondonCULTURE: Professional yet personable office with a sociable teamResponsibilities/DutiesOffice Management:

• General day-to-day management of offices, ensuring they have supplies & stationary, managing post/deliveries, general administration/organisation, keeping the office clean and tidy
• Answering incoming calls, meeting and greeting all visitors, offer refreshments and arrange meeting lunches when required
• Managing all IT, software, equipment, and telecoms across the business and working closely with out IT consultant
• Managing all elements of the facilities maintenance including utilities, cleaning, equipment, and maintenance/repair works
• Managing companies digital and physical filing system, including databases, contact lists, inventory lists and external document archiving
• Managing hotel and travel bookings for the Directors
• Organise team socials, Christmas parties, gifts, and birthdays
• Dedicated Fire Marshall & First Aider
• Manage H&S Training for all staff - book course, update tracker and apply for grants/funding.
• Manage all courier bookings & deliveries across the business
• Manage company car fleet, insurances, repair & maintenance across all vehicles and booking system.
• Manage Zip Car Account and van/car hire across the business

Administration:

• Subcontractor database management
• Track expiry dates on Subcontractor insurance and H&S docs and contact subcontractors for renewed documents when required
• Working closely with the Commercial Team, issue Subcontractor questionnaire at the end of each project and enter feedback into database
• Manage site set-up for all new projects including, tools & equipment, site office and welfare supplies, cabins, signage, hoarding, utilities/internet, CCTV & Security and PPE
• Maintain an accurate digital inventory system of all company owned plant, tools and equipment in storage and across multiple building sites. Placing new orders for plant and tools when required
• Manage all hired tools and plant - circulate updates to all sites, and annual review of prices
• Manage offloading of site equipment and re-usable building materials during key stages and at the end of the project
• Manage PAT testing for all CC owned electrical equipment
• Manage applications for local authority permissions and licenses across all sites, submit applications, track expiry dates, and manage renewals

Skills and Experience

• Experience within a similar Office Manager or Office Administrator role
• Highly organised, pro-active and self-directed
• Proficient in using systems
• Trusted with confidential matters and information
• Highly numerate, with ability to enter and analyse data
• Deadline focused

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.