Office Manager

Job Description

OFFICE MANAGER - CENTRAL LONDONGKR London have been exclusively instructed to partner with a very prestigious prime property specialists based in the heart of Central London on a newly created Office Management opportunity.The Office Manager will play an instrumental role and be responsible for ensuring the smooth running of the office, alongside managing the day-to-day operations of the building and providing support to both the Managing Director, Head of Private Clients andthe wider businesses based within the building.Remuneration: £27,000 - £35,000 (negotiable and flexible dependent on experience)Working Hours: Mon - Fri, 9am - 5pmLocation: At their stunning offices in Central LondonContract: Full Time | PermanentStart Date: ASAPKey ResponsibilitiesOffice & Supplier Management:* Provide administration support to the group of businesses in the building, managing the day-to-day operations of the building and office,* First point of contact for office visitors - meeting and greeting clients, suppliers, and franking post.* Oversee the smooth running of the office.* Build strong relationships and regularly liaise with facilities and suppliers to manage building maintenance, ensuring everything is in working order and any repairs are reported and dealt with efficiently.* Maintain and troubleshoot any IT issues.* Ensuring the office space and front desk is impeccably presented and always stocked.* Ensure the office complies with health & safety regulations.* Booking meetings, reservations and managing daily appointments.* Coordinate meetings, ensure no conflicts and prepare meeting rooms - keep meeting rooms tidy, equipped, and stocked with refreshments and essential materials.* Diary management.* Arrange travel, book cars and couriers for the team.* Database Management - create filing systems, assist in setting up the CRM system (Vebra Alto)Property Administration Support* Onboard and coordinate new clients and communicate on behalf of the Directors.* Property Administration duties as and when needed - prepare property listings, arrange photography, and floor plans, liaise with the marketing team to coordinate marketing collateral, sales memorandums, conduct Anti Money Laundering and Land Registry checks.* Maintain client records using the CRM system and filing system in place.* Arrange personalised client gifts, cards, and paperwork for clients.* Ad hoc clerical duties - Filing, copying, scanning.Finance Support* Handling expenses and preparing invoices.* Preparing reports for the team.* Proactively maintain and create spreadsheets and logs for the team.Ad Hoc Admin Support* Ad hoc clerical duties - Filing, copying, scanning.* Organise events.CANDIDATE PROFILE:* Previous office management, administration or receptionist experience working in Real Estate. Minimum 12 months experience.* A well-organised, detail orientated administrator who is able to multitask and prioritise effectively, act as a brand advocate for the business and adapt to a growing business.* Professionally presented both in-person and over the phone.* High level of English Language skills & excellent communication skills - both written and verbal.* Able to confidently liaise and build relationships with clients, suppliers, and colleagues.* Excellent attention to detail.* A natural people person with strong interpersonal skills.* Discreet and respects confidentiality.* Collaborative and a team player.* Proactive and a problem solver.* Genuine motivation and desire to contribute to a businesss future growth and be part of the journey.* Has a "Can-do" attitude.* IT literate - proficient in Microsoft office suite.* Previous experience using Vebra Alto - Highly desired but not essential.* Previous experience working in the Prime Central London market - Highly desired but not essential.Please get in touch with us ASAP if you match the above and would like to apply or for more info. Anu Deb, Director at GKR London to apply today - .Please note due to the large number of applications we receive, it is not always possible to respond to every application. If your application has been successful you will hear back from the team within 7 working days.Should your application not be successful for this vacancy, we may still get in touch to discuss other suitable opportunities.Thank you for your application!