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Executive Assistant to Principal London based Single Family Office

Agreus Limited
Job LocationWest London
EducationNot Mentioned
Salary£45,000 - £50,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

An excellent and rare opportunity has arisen to work within a newly established Single Family Office as Executive Assistant to the Principal. They are already part of their families existing Private Office but they wish to differentiate their personal affairs and are thus opening their own SFO.This position requires a detail oriented person who can act autonomously, who is professional and energetic. The Principal is generally in the UK for only around one week per month and it is vital that the EA is happy to work on their own (certainly in the initial period), without support of colleagues. As this is the first hire, the EA will need to be able to set things up from scratch (taking over the personal responsibilities for the Principal from the pre-existing Family Office), set in place processes to manage all responsibilities.You will be based predominantly in the office and be prepared to work independently. The ideal candidate will be self-driven, organized, calm mannered, presentable and highly professional and will be able to handle a constant to-do list.This is a key appointment with a lot of responsibility and a busy work load. It is not envisaged as a 24/7 role but expectations will be for a willingness to work outside office hours, should anything arise requiring flexibility.Duties will include:

  • Diary Management
  • Handling travel logistics
  • Preparation of itineraries (researching hotels, places of interest and changing plans if required to at short notice)
  • Management of Private Yacht and Cars
  • Liaising as needed with household or personal staff
  • Deal with correspondence, drafting replies as requested
  • Work independently.
  • General Administration, Communication & Information flow
  • Support of various international investment activities, where required
  • Screening calls acting as gatekeeper and handling enquiries and requests in an appropriate manner.
    • Office Set-up and Operations:
  • Take over management from current Family Office into a new office set up.
  • Implement processes for management of the Principals affairs. Be able to take a critical view of current procedures and change or improve them as necessary.
    • Essential experience:
  • Previous experience in a similar role within a Family Office
  • Excellent organisational skills
  • Excellent written and spoken communication skills
  • Proven experience of dealing with a broad spectrum of people (including very senior)
  • Proven ability to work under pressure while remaining calm and meeting strict deadlines
  • Be proactive but empathetic, know what is going on and be supportive and anticipatory where it will help the Principal
  • Ability to prioritise own work and an ability to think and plan ahead
  • A flexible and mature approach and the ability to use initiative and common sense
  • Ability to exercise tact and discretion and maintain confidentiality at all times
  • Attention to detail and ability to work efficiently to complete set tasks
  • Demonstrate common sense and good judgement when making choices in outsourcing services keeping in mind the cost and quality of service required.
    • Due to the anticipated interest in this opportunity, it will not be possible to respond to every application. Required skills
  • Confidentiality
  • Correspondence
  • Management
  • Family Office
  • Work Autonomously

    • Keyskills :
    Confidentiality Crespondence Management Family Office Wk Autonomously

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