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Production Secretary

Marketplace Group
Job LocationWest Bromwich
EducationNot Mentioned
Salary£17,000 - £19,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

One of the UKs largest independent manufacturers of Speciality Organic Chemicals is seeking a full time Production Secretary reporting to the Operations Director, supporting the running of the site to meet order and despatch requirements.The main duties of the role are to provide secretarial duties and typing for the Operations Department including minutes of meetings, memos, letters, Production Plan, labour allocation lists, faxes, and typing of confidential letters including disciplinary notices.

  • Recording of all shift/day operator holidays, shift swaps, lieu time and payback shifts and liaising with wages/Manufacturing Cell Managers to sort out any queries. Record all details.
  • Typing and maintaining of works-controlled documents - Manufacturing Process Directions, COSHH Assessments, Standard Operating Procedures for all new process and changes to existing processes on Quality Workbench
  • Provide and monitor all training sheet records for new and updates on existing processes
  • Typing and amendments to Company Procedures
  • Know and follow the correct electronically controlled system for all documents to comply with outside legislations/audits.
  • Use of ISIS draw to produce detailed and complex chemistry
  • Typing support for Operation Director, Manufacturing Cell Managers, Deputy Cell, Managers, SPMs and Production Managers.
  • Keeping an up to date filing system of all master copies of process directions and COSHH for photocopying for use on manufacturing plants
  • Photocopying of Process Directions
  • Correlation of Safety Data Sheets to accompany COSHH assessments
  • Assistance in the upkeep of Plant Manuals
  • Liaise with outside companies, ordering and maintenance of production equipment
  • Answering and making telephone calls external and internal
  • Cover for other departmental secretaries and Quality Assurance Co-ordinator in their absence
    • Skills and experience:
  • GCSE qualifications for secondary education including Maths, English and Science
  • RSA III Typing qualification
  • Competent with Word and Excel & Quality Workbench.
  • Understanding of basic chemical terminology
  • Mature approach to confidentiality issues
  • Able to cope with very stressful production time constraints
  • Able to work under own initiative and to meet deadlines
  • Knowledge of health and safety requirements
  • Discretion, as work often involves dealing with sensitive and confidential information
    • The company offer a salary of £17-£19k depending on experience, a 36.25 hour week, 25 days holiday (plus all UK bank holidays), free life assurance cover and generous paid sick scheme (both after a qualifying period). They also provide access to a stakeholder pension scheme, a voluntary employee medical cash benefit plan. Required skills
  • GMP
  • Manufacturing
  • Pharmaceutical
  • Production
  • Administration

    • Keyskills :
    GMP Manufacturing Pharmaceutical Production Administration

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