Accounts & Payroll Assistant

Job Description

Accounts / Payroll Assistant.Permanent.Kingswinford.Hours of Work : Monday to Friday 08.30am till 5.00pmCompany Benefits : 24 days holiday plus 8 statutory days, company pension, free onsite parking.Are you an experienced Accounts/Payroll assistant who is AAT level 4 qualified and looking for a new opportunity within the Kingswinford areaWe are working with an excellent manufacturing company who are expanding their accounts team due to company growth. They have a fantastic opportunity for an experienced Accounts / Payroll Assistant to join their team.You will be assisting the Finance Manager in the preparation of monthly management accounts, month end preparation, financial statements and payroll.Duties will includeTo maintain the sales ledger

• Raising sales invoices, checking values against purchase orders where appropriate, making sure all invoices are raised within the month of despatch. Where possible this should be a daily task.
• Maintaining a spreadsheet of all debit notes received in by customers, requesting copies of those that are missing but have been deducted from payments and ensuring that the Sales Manager is aware of all issues. Chasing cancellations and providing PODsand other relevant information.
• Maintaining customer credit limits. Informing customers that their account has exceeded their limit or is coming close and calculating payments required
• Sending monthly statements of account to all customers
• Chasing any outstanding balances
• Keeping notes on the system of any invoices in query and chasing the relevant salesperson to deal with these queries
• Raise credit notes where appropriate. These need to be signed off by the Sales Manager or the Financial Controller
• Taking credit card payments for pro-forma customers

To maintain the purchase ledger

• Maintaining the Purchase Ledger email inbox. Saving copies of invoices to be uploaded onto Sage and printing copies to be matched with PODs.
• Receiving the goods-in log daily detailing all deliveries from the previous day and checking these to make sure all paperwork is present and signed off
• Scan all paperwork into a file to be uploaded onto sage. Attach a copy of the POD to the purchase order it relates to.
• Match invoices to PODs, checking that there are no inconsistencies. Chasing returns paperwork and NCRs from purchasing and the quality departments. Holding invoices with outstanding queries.
• Match invoices and PODs to relevant purchase orders on Sage checking that all prices and quantities are correct and have been booked in to stock. Discussing any queries with the purchasing department and speaking to suppliers where necessary.
• Ensuring invoices are coded to the correct account in the nominal ledger
• Processing monthly payment run on sage to be paid by the Financial Controller
• Print supplier statements, usually at month-end, and reconcile to supplier accounts, requesting copies of any missing invoices

To maintain the cash book

• Daily bank reconciliation
• Posting all customer receipts and supplier payments
• Posting all other payments/receipts to the appropriate nominal account
• Ensuring that we have VAT receipts for all payments. This may include chasing other employees or contacting suppliers

To maintain the nominal ledger

• Ensuring all postings are using correct nominal codes and reporting any discrepancies
• Keep asset register updated and post depreciation journals monthly

To maintain the RealTime system and Payroll.

• Keeping an accurate record of all holidays booked and taken by employees and how many days they have left to take
• Keeping employee records up to date with relevant contact information, back to work interviews, accident reports, training requirements and any other information needed by the business.
• Reviewing employee hours, making any changes needed for payment and requesting missing information from Team Leaders
• Ensuring the Team Leaders are kept informed of employees who are regularly late, do not clock in or are absent
• Providing an electronic FOB for all employees to use the clocking-in system
• Payroll preparation and payroll.

Other administrative duties

• Preparing employee contracts in readiness for their start date
• Ensuring all starter paperwork has been completed and returned by the Team Leaders after induction
• Any other duties deemed reasonable and in line with other job requirements as required by the company

To apply for this excellent opportunity email your CV NOW!Concept Resources are an equal opportunities employer.

Keyskills :
AATAccounts AssistantPayroll