Payroll Manager - Stand Alone - Hybrid

Job Description

Working in partnership with our external providers, to administer and ensure an accurate, timely and legally compliant payroll service to the business, with the support of the HR Manager/Managing Director of Business Support as needed.Client DetailsWe are working with a privately owned company based in the Electronics industry. Due to restructuring the payroll / finance and HR team they are seeking to recruit a permanent stand alone payroll manager.Description

• Working in a standalone role, within a wider HR team, to ensure all payroll related data is collected, processed, and approved ready for submission to our third-party payroll provider in accordance with the monthly payroll timetable - including starters,leavers, salary changes, pay deductions, overtime and additional hours, maternity, and paternity leave payments etc
• To manage the Payroll and Benefits mailbox in accordance with internal processes, providing timely and accurate resolution of queries for both line managers and employees.
• To ensure accurate and timely input of variable payroll data to the HR database (SuccessFactors), completing payroll close down activities each month.
• To run and check pre-commit reports and entering corrections as necessary within payroll cut-off dates - checking the SF reports
• To act as first-checker on all payroll reports received from our payroll provider before escalating for second checks.
• To liaise with the wider HR team to ensure all new starter, leaver details and static payroll changes are updated in time to be actioned in the correct payroll month and company.
• To process annual cost of living and incremental pay increases across the organisation.
• Working with our external payroll providers, to ensure that monthly and annual returns are made to our pension providers, HMRC and other external bodies as required by legislation or other protocols.
• To ensure that robust records are maintained and available for audit purposes as required.
• To develop and maintain up to date and comprehensive guidance notes on payroll procedures through the ongoing development of the Payroll Handbook.
• Ensure compliance with Auto-Enrolment legislation and company obligations.
• To maintain a good working relationship with our payroll provider and play an active role in monthly and annual service reviews.
• To draft internal payroll communications for approval by key stakeholders.
• To liaise with external payroll providers and internal approvers to ensure the smooth payment of the Dundalk directors twice per year.
• To ensure all documentation relating to payroll and/or benefits is filed as required, on the employees electronic file and/or on their SF record.
• To regularly review access to the payroll folders stored on the S:/drive, raising any queries or suggestions for change with the HR Manager, in order to maintain the confidential nature of the data at all times.
• To regularly review access to the payroll folders on the SFTP site (both internal and external), raising any queries or suggestions for change with the HR Manager, in order to maintain the confidential nature of the data at all times

Profile

• Experience of working within a payroll function in a similar sized organisation (c. 300 employees).
• Experience of working with outsourced payroll arrangements.
• Solid understanding of payroll legislation.
• Experience of benefits administration.
• Ability to use HR information systems (ideally Success Factors) including, accessing, inputting, and compiling data
• Demonstrable experience of making decisions based +on policy guidelines and data analysis.
• Experience and knowledge of working with Microsoft applications, Word, Excel, Outlook.
• A passion for customer service, always taking a proactive approach to any employee interactions.
• Excellent numeracy skills coupled with a high level of accuracy and attention to detail
• Strong organisational, prioritisation and planning skills
• Ability to manage a broad workload
• Ability to work largely unsupervised
• Strong interpersonal and written/verbal communication skills
• Ability to communicate with people at all levels
• Ability to maintain confidentiality and exercise extreme discretion.
• Self-motivated, flexible, and collaborative working style

Job Offer

• Permanent full time role
• Flexible working hours
• Hybrid working
• 25 days hols plus BH
• Competitive salary up to £36k
• Annual bonus up to 20%
• Free car parking on site