Accounts Payable Administrator

Job Description

Optionis is the market-leading provider of accountancy, tax and umbrella employment solutions to contractors and small businesses within the UK. You will be joining a team of 450 staff, who represent highly successful brands such as Parasol, ClearSky, SJDAccountancy and Nixon Williams.Through our brands, we specialise in managing tax, employment, accountancy and legislative compliance for the UKs small businesses and contingent workforce - our solutions are market leading, and were always looking out for the best possible employees.We are looking for an Accounts Payable Clerk to join our growing Finance department. As an Accounts Payable Clerk, you will be given full training as well as the opportunity to study for a professional qualification such as AAT.The Accounts Payable Clerkwill report into our Accounts Payable Manager and assist the finance teams which support all of the brands within the Optionis Group. This role requires someone who can be in the office 1-2 days a week.Responsibilities will include but wont be limited to:

• Receiving, opening, logging & processing invoices within 72 hours
• Getting department approval & checking against budget for all invoices
• For invoices in query chase at least once a week including PLM, notify PLM if invoice not approved close to due date
• Mailboxes to be checked daily - All emails to be acknowledged within 48 hours & replied to within 72 hours to advise action
• Filing all paperwork, keeping to data protections clear desk policy
• Providing Purchase Ledger Manager with summaries and notifying them to pay due invoices on time
• Contacting creditors with questions or concerns about invoices
• Contacting creditors for statements of accounts to check all records are up to date
• Checking invoices are received when expected, chasing for copies if not received on time
• Completing Aged Creditor report twice monthly, adding comments
• Processing high volumes of expenses on a weekly basis and checking claims against the expense policy
• Completing ADHOC finance tasks, payments, and emails
• Covering for Purchase Ledger Manager when needed

The ideal applicant will have the following experience / skills:

• Experience within a transactional finance role is highly desirable
• Knowledge of accounts payable and purchase ledger is highly desirable
• A relevant University degree is highly desirable
• Hands-on experience with accounting software is highly desirable
• A personable individual with excellent communication skills and a great attention to detail
• Proficiency with Microsoft Excel

What we offer:

• Hybrid working approach
• Industry leading career development

• 25 days holiday per year (excluding bank holidays). Option to buy and sell an additional 3 days holiday. Following 2 years of service your holiday entitlement will be increased to 26 days and for every subsequent year of service thereafter you will beentitled to one additional days holiday up to a maximum of 29 days per year.
• Exclusive Discounts & Offers from Savings Pal - UKs Leading Benefits Platform
• Private Medical & Dental Insurance
• Pension
• Dress down dress code
• Free parking
• Tusker Car benefit scheme - salary sacrifice green CO2 capped
• Free Mortgage service
• Holiday Buy & Exchange Scheme
• Gym Discount
• Employee Assistance Programme
• Eye Care Vouchers - Specsavers
• The Opportunity to Earn Vouchers for Business Referrals & Reviews