Contract Administrator

Job Description

Contract AdministratorWakefield 1 Month£11.53 PAYE plus paid holidaysMy high-profile insurance brokerage and risk management services client is looking for a Contract Administrator to join their team on an initial contract of 1 month. You will work Monday to Friday with from their office based in Wakefield working35 hours a week..As a Contracts Administrator, you are responsible is to support the contracts department by efficiently managing the administrative tasks related to contract preparation, execution, and maintenance. You will play a crucial role in ensuring the smooth operationof the contract lifecycle process within the organisation.Key Role and Daily Tasks:

• Assist in the preparation of various types of contracts, including sales agreements, service contracts, vendor agreements, and non-disclosure agreements (NDAs). Review contracts for accuracy, completeness, and compliance with company policies and legalrequirements.
• Facilitate the contract signing process by coordinating with internal stakeholders and external parties. Ensure all required approvals and signatures are obtained in a timely manner. Maintain a record of executed contracts and associated documents.
• Establish and maintain a comprehensive contract management system. Organise and maintain contract files, both in physical and electronic formats. Update contract templates, terms and conditions, and other contract-related documents as necessary.
• Create and maintain contract-related documentation, such as amendments, addendums, and contract change orders. Ensure proper documentation and filing of contract correspondence, including emails and other communication related to contracts.
• Conduct initial reviews of contracts to identify key terms, obligations, and potential risks. Collaborate with legal and procurement teams to resolve any contract-related issues or discrepancies.
• Act as a point of contact for internal and external stakeholders regarding contract-related inquiries. Coordinate with cross-functional teams, including legal, finance, sales, and procurement, to gather necessary information and ensure contract compliance.
• Monitor contract expiration dates and proactively initiate contract renewal or termination processes as required. Assist in negotiating and drafting contract amendments or extensions.
• Compile and analyse contract data to generate reports and metrics related to contract performance, renewal rates, and compliance. Provide regular updates to management on contract status and key performance indicators.
• Assist in maintaining compliance with applicable laws, regulations, and internal policies. Support internal and external audits by providing contract-related documentation and information as needed.
• Provide administration assistance to Contracts Manager, Real Estate Strategy, Crisis Management & Business Continuity

Skills & Qualifications:

• Strong understanding of administrative roles, preferably in a contracts or legal environment.
• Strong organisational skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Proficient in using contract management software and MS Office applications (Word, Excel, Outlook).
• Familiarity with legal and contractual terminology.
• Ability to handle confidential information with discretion.
• Strong multitasking and time management abilities.
• Ability to work both independently and collaboratively in a team environment.
• Basic knowledge of contract law and principles.
• Sets high personal standards and leads by example
• Ability to communicate effectively, both internally and externally at all levels
• Strong organisation skills
• Pro-active can-do attitude
• Ability to work well under pressure and to meet deadlines
• Flexible approach to responsibilities and remit in a change environment

Please be advised if you havent heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyones chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations,gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.