Events Co-Ordinator Trafford

Job Description

Commercial Events Co-OrdinatorTrafford CouncilFlixton House, Flixton Road, Urmston, Manchester M41 5GJWorking Pattern36.25 per weekWorking hoursThere will be an expectation that this post will need to work evenings and weekendsAbout usAn opportunity has arisen for a dynamic and enthusiastic person to join as a Commercial Events Coordinator at Flixton House. This is a full time (36.25 hours per week) temporary post and it will involve working some evenings and weekends.Flixton House has been a popular wedding and events venue in Trafford for many years. In 2014 the venue transferred from Trafford Leisure and is now owned and managed by Trafford Council and is under the remit of the Head of Customer Service. The venue offersthe ability to host various events; weddings, parties and meetings and can accommodate up to 140 people.Since Covid19 restrictions have been lifted we have seen an increase in booking as well as a number of rescheduled events which were delayed due to covid restrictions. Your role will be forward planning for Christmas 2022 events as well as wedding and otherevents during the financial year and beyond.About youYou will be someone who has experience of planning and managing events and are able to work under pressure but still maintain excellent interpersonal and communication skills.You will have excellent organisational and planning skills and have experience of money transactions including invoicing, cashing up and banking.As Commercial Events Coordinator you will be able to liaise with suppliers and contractors to ensure the maintenance, cleaning, safety and security of Flixton House.Key dutiesAs the Commercial Events Coordinator you will be supporting the Commercial Events Manager in promoting, arranging and managing events at Flixton House.You will act as the first point of contact for potential customers wishing to hire Flixton House and manage event bookings from the initial enquiry through to co-ordination on the day of the event.When required you will manage the bar area including till management, stock management and health and safety and also coordinate the casual duty managers and bar staff.About the RoleYou will be involved working with external suppliers and staff, building relationships with clients through the planning process by maintaining regular contact by telephone, e-mail and in person leading up to their event and working hard to ensure the eventruns smoothly.During any event, you could be the point of contact for and liaise directly with clients to ensure any requirements are met and any issues dealt with appropriately. You will ensure all aspects of Flixton Houses licence are adhered to regarding events andsales of alcoholYou will meet with and coordinate venue caterers, stand designers, contractors and equipment hire, planning room layouts, follow up with guests post event, and gain constructive feedback, ensuring that all guest feedback is responded to.You will also be a key holder for Flixton House with responsibility for opening and closing the venue and setting alarms.(Additional Information)Flexibility will be required to work outside core hours as Flixton House is available for hire in the evenings and/or weekends as well as hosting meetings during the working week.