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PA to the Principal

Totnes Progressive School
Job LocationTotnes
EducationNot Mentioned
Salary22,000 - 32,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Main purposeTo provide a confidential and personal service to the headteacher, carrying out a range of secretarial and administrative tasks and maintaining an efficient running of the headteachers daily business.Duties and responsibilitiesManaging enquiries

  • Act as the first point of contact for staff, parents, governors and other stakeholders looking to speak with the Principal
  • Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner
  • Assist with managing the schools email inbox, ensuring the school meets its expected response times and emails for the Principalr are acted on
  • Manage enquiries and requests efficiently, referring where necessary
  • Welcome visitors on behalf of the Principal
  • Assist staff, parents, governors and other stakeholders with the information and support they need
  • Open and respond to mail, escalating to the Principal where necessary
  • Handle all confidential correspondence with discretion
Administration and diary management
  • Coordinate the Principalss diary, making decisions around priorities and ensuring the Principal is suitably briefed
  • Organise travel and accommodation arrangements
  • Support the Principal to manage their workload, advising on priorities where appropriate
  • Prepare the Principalr for meetings by assembling reports and relevant documents
  • Respond to appropriate requests for information from governors or external agencies
  • Maintain accurate records in efficient files and online systems
  • Support with the coordination of certain school events, under the direction of the Principal
  • Complete desktop research for the Principal, analysing findings and providing summaries for the headteacher
Written communication
  • Interpret the Principals comments into draft written correspondence to be sent to relevant stakeholders
  • Develop written communication thats professional and upholds the schools vision and values
  • Proof-read outgoing communication to ensure its of the highest standard
  • Support the headteacher to use Microsoft applications (e.g. Word, Excel, Powerpoint)
Other areas of responsibility
  • Read and follow the relevant school policies
  • Undertake training required to develop in the role
  • Ensure all duties and responsibilities are undertaken in line with the schools health and safety policy
  • Contribute to the safety of children and young people and protect them from harm
  • Maintain a high degree of confidentiality with regard to issues concerning members of staff and pupils. Respond with tact, sensitivity and awareness to pupils and parents in relation to duties undertaken
  • Assis with the preparation of materials for Independent Schools Inspectorate

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