Facilities Manager

Job Description

Role - Facilities ManagerLocation- Home based with site travel to South Wales & South West Region (Bristol office for meetings) Salary- £34,440 - £39,440 including car allowance Your role as a Facilities Manager:We are seeking a Roving Facilities Manager predominantly for a South Wales portfolio therefore we are keen to speak with candidates based near Cardiff or Swansea. You will be managing a portfolio of around 10 properties including commercial offices, industrial and retail. The role is home based with travel required for site visits and also to Bristol office when required for FM meetings. The successful candidate will have experience managing a multi-site portfolio and proven experience setting and managing service charge budgets. Your duties and responsibilities as a Facilities Manager:

• The role includes the management of a portfolio of properties and the delivery of the agreed services to each site according to the Property Management Agreement, and to deliver a consistently high standard of Facilities Management service within a predefinedscope to unmanned properties, whilst working collaboratively with wider Commercial Property Management colleagues.
• Manage service charge budgets- Produce a draft service charge budget to reflect the estimated running costs of the property to include correct allocation of costs and to allow direct recovery as applicable
• Produce variance service charge reports on a regular basis to a schedule as agreed with estates colleagues.
• To coordinate the operational day to day aspects of building management including the management of contractors organising planned and unscheduled maintenance and reactive works, all in compliance with risk management processes and practices.
• To act as the first point of contact for tenant queries and escalation from the Service Desk.
• The use of the CAFM systems are included within this role to manage portfolio risk, Health & Safety, statutory compliance activities and overall contractor performance.
• Develop and maintain collaborative relationships with property managers, colleagues, contractors, tenants, and occupiers.
• Liaise regularly with all tenants to keep them informed of actions, work and activities associated with the day to day running of the building, including anything out of the ordinary that may impact on daily routines.
• Refer all tenancy issues to the Estate Surveyor/Property Manager and be aware how own actions can implicate the terms of the lease. To seek advice from the estates colleagues or RFM in the event of any doubt.
• Property Inspection- Undertake regular property inspection and produce an inspection report to the frequency specified by Information Exchange. Complete an inspection report during each inspection
• Reactive Works & Helpdesk - Ensure tenants are aware and utilise fully the service desk facility whilst overseeing the helpdesk activity and ensuring service level agreements are met
• Health and Safety- Ensure each site is compliant and risk assessments are undertaken by Ligtas across the portfolio for fire, water, and general H&S
• Ensuring CAFM System- Elogbooks is used successfully.

To be successful in your role, you should have the following skills and experience:

• Experience in managing a multi-site portfolio of commercial property
• Experience in setting, managing and regularly tracking service charge budgets
• IWFM (desirable)

Your benefits in your role as Facilities Manager:

• £30k- £35k depending on experience
• £4440 car allowance
• Career progression plan in FM
• Full benefits booklet available upon request

If you would like to discuss this role further please contact Jade Whitmore on / At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.