Governance Support Assistant

Job Description

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne,Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And aculture that’s uniquely ours. Care to join us. It isn’t a question.With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we’re uniquely placed to do this and to grow a strong, successful business.This is an exciting time to join us and help shape the future. It’s an opportunity to be part of something special.About the roleGovernance Support Assistant within Haleon’s Corporate Secretariat. This role will primarily support the governance and operation of the Haleon plc Board and Committees, as well as providing administrative support to the Company Secretary and the team.This role reports to the Company Secretary but with day-to-day oversight from the Deputy Company Secretary (Governance).Key ResponsibilitiesBoard and Committee Support

• Provide Board and Committee support including drafting meeting agendas, liaising with internal stakeholders as required, preparing the packs and distribution of materials ensuring accuracy, consistency and quality
• Management of Board and Committee meeting schedules
• Assist with the forward-looking agenda planners for the Board and Committees keeping them accurate and up to date
• Management of Board and Committee meeting logistics and itineraries including supporting directors with travel arrangements
• Coordinate arrangements for Board off-sites and international visits including Board dinners
• Assist with the management of the Board and Committee action log and decision log
• Assist with organizing Board inductions and Board training as required
• Maintain the minute books for the Board and Committees
• Management of NED fees and expenses ensuring the payment of fees and the processing of NED expenses where requested.
• Management of the Board Intelligence portal
• Arranging Board and Committee dates at least 2 years ahead, in collaboration with the Deputy Company Secretary and other relevant internal stakeholders
• Ad hoc tasks as may be required to support the efficient governance and operation of the Board and Committees

Administrative Support

• Provide Executive Assistant support to the Company Secretary, in particular, diary management
• Provide administrative support to the Company Secretarial team in particular the payment of invoices and expenses
• Assist with the administration of the year end director confirmations including circulation, collation of data and maintaining records

Key Skills, Capabilities and Experience

• Board support or Company Secretarial experience preferred but not essential. Will also consider an experienced Executive Assistant.
• Highly organized with a keen eye for detail
• Excellent interpersonal and communication skills, written, spoken and presentational (including the ability to communicate clearly and confident with the most senior level of management at Haleon)
• Self-sufficient, confident and proactive individual who is prepared to take a hands-on approach to managing their workload and using their own initiative.
• Ability to build credible and effective relationships, be seen as a trusted business partner, maintaining respect and pragmatism in dealings with all stakeholders.
• Ability to be adaptable and flexible to changing requirements
• Ability to work in a team and in a collaborative environment
• Ability to work effectively under pressure/tight deadlines
• Excellent IT proficiency in Microsoft Office applications, including Microsoft Teams, OneNote, and SharePoint

Please take a copy of the Job Description, as this will not be available post closure of the advert.When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letterand CV will be used to assess your application.Diversity, Equity and InclusionAt Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone.We’re striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives.We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are. Care to join us. Find out what life at Haleon is really like careers/At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. Were strivingto create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agileworking culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understandinghow well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.Haleon is an Equal Opportunity Employer. All qualified appli