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Administrative Assistant

Velocity
Job LocationSunderland
EducationNot Mentioned
Salary7.33 - 10.00 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

An opportunity for an Administration Assistant has arisen to join our Road Repair Services Admin Team in Sunderland. Dont delay in applying today - we are looking for the ideal candidate to start asap.This role is temporary on-going. Would be suitable for a student.We require a highly organised, proactive and driven individual with excellent communication skills who can work calmly in a fast paced environment. You should be of a confident and assertive nature and ideally have experience in a similar admin role, somefinance background would be beneficial but not essential.You will report directly to the Administration Manager working under the supervision of the Administration Co-ordinator, you will perform functions of administration and take ownership of tasks.The ability to manage workload, have good attention to detail and to be able to prioritise and work to deadlines is a must.Key tasks will include: Providing administration support to Velocity Machine Operators, drivers and labourers through the timely provision of Contract Itinerary Info, materials, hire cars, plant and accommodation. Also providing support for Operations and Sales departments. Dealing with hire vehicle insurance, breakdowns, damages. Attending and minuting meetings, planning and booking agency staff requirements, ensuring that systems are always up to date. Maintaining White Boards; Vehicle Movement Sheet; Company credit card spend; batch time sheet entry; and VR Booking sheet and Time sheet.

  • Raising orders and returns, creating invoices for external customer orders, monitoring scheduled deliveries, booking in, cross-matching to supplier invoices/credits through to completion.
  • Provision of weekly client reports and internal Jotform reports.
  • Weekly recording of contract spend data.
  • Back up for Vehicle Tracking Report generation and issue.
  • Liaising with customers - both internal and external, suppliers and other departments.
  • Ensuring costs are accurately captured
  • Provide reception/telephone cover and dealing with visitors.
You should be competent in Microsoft Office, Word and Excel primarily and the role will also require a wider range of IT capabilities, therefore you should be willing to expand your skills to using further software packages e.g. accounting software - forwhich training will be provided as you will be also maintaining various data streams on in house systems and databases.Immediate start pending company interviews, standard office hours are 8am until 4.30pm Monday to Friday initially. Some flexibility on working hours can be discussed. (Pay above minimum wage according to age.)

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