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LEGAL SECRETARY - PROPERTY

Maze Recruitment Services Limited
Job LocationStockport
EducationNot Mentioned
Salary23,000 - 25,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

JOB TITLE: LEGAL SECRETARY - COMMERCIAL PROPERTY OR CONVEYANCING EXPERIENCE Hybrid working SALARY: Excellent - please discuss with the agency HOURS OF WORK: 9am - 5.30pm Monday to Friday, would also consider part-time hours BENEFITS: ExcellentMain Purpose of the role:

  • Reporting directly to the fee earners, providing secretarial support to him/her and to the team as directed
JOB DESCRIPTION:
  • Working in a busy Commercial Property department and providing support to Fee Earners
  • Typing documents using track changes, formatting, numbering and creating tables on word
  • Preparation of instructions regarding various office procedures, e.g. bill preparation in SOS and Land Registry Direct.
  • Proclaim case manager system and Microsoft Word or other applications, as applicable
  • Digital dictation - typing correspondence and documents - TR1, AP1, SIM, DL and CON28B forms - also CPSE1 and 3 enquiries, leases, collateral warranties, agreement for leases,licences to assign, rent deposit deeds as well landlord and tenant documentation
  • Responsible for the administration of Land Registry Direct, e.g. setting up new users managing user accounts.
  • Typing bills
  • Opening files and responsible for all file closures and relevant procedures
  • Multitasking and prioritising daily workload
  • Providing efficient and effective secretarial support to ensure a smooth running of the Commercial Property department
  • Working in a busy team environment and on own initiative
  • Working under pressure to meet tight deadlines
  • Dealing with telephone enquiries from clients and third parties and taking relevant messages
  • Arranging meetings for the Fee Earners
  • Calculating SDLT payments and dealing with HMRC, calculating interest and penalties were relevant
  • Companies House submissions
  • Registration of documents on Land Registry portal.
  • Bankruptcy searches
  • Diary management - maintaining a business diary detailing client appointments (internal and external) and critical dates
  • Ensure client satisfaction
  • General admin tasks - filing, copying and scanning
  • At all times, comply with all relevant legislation and regulations as directed by the firm (eg client confidentiality, anti-money laundering, Solicitors Regulation Authority and The Law Society rules, Solicitors Accounts Rules, Data Protection Act, etc)
PERSON SPECIFICATION:
  • Minimum experience of 12 months within Commercial Property or Residential Property
  • Confident, clear and articulate communication skills both orally and in writing
  • Well presented, appropriate to a professional business environment.
  • Pleasant telephone manner, speaks clearly and fluently
  • Ability to work in a planned and organised way, and the ability to multitask
  • Manages time effectively
  • Methodical, accurate and consistent even when under the workload and/or time pressures
  • Adapts and fits in well, able to work independently and within a team
  • Awareness of the need for confidentiality
  • Experience using MS office and Proclaim
  • Professional approach
KEYWORDS - Legal Secretary, Residential Conveyancing, Commercial Property, Real Estate, Stockport, Heaton Chapel, Heaton Norris, Cheadle Hulme, Davenport, Hazel Grove, Great Moor, Bramhall, Wilmslow, Offerton, Marple, RomileyMaze Recruitment Services Ltd is an equal opportunities recruiter. We welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Keyskills :
Commercial Real EstateReal EstateLegal SecretaryCommercial PropertyResidential Conveyancing

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