Facilities Administrator

Job Description

Vitality, Facilities Administrator - 12 month FTC, Stockport, £Competitive + Benefits + BonusWe’re the UK insurer and investment provider that rewards people for positive lifestyle choices. With 1.25m+ UK members and more than 25m globally, we’re out to make the world a healthier, happier place.That applies as much to our people as it does to our members. So, as well as a highly competitive pay package, you’ll enjoy: complimentary breakfasts; regular onsite physical and mental wellness workshops; on-site health checks; annual flu jabs, and access to our full range of partners and rewards.It’s what we call offering shared value, because a healthy, happy team is good for us, good for our members, and good for you.As ourFacilities Administrator, you’ll get the benefits our members enjoy, including:- Our award-winning private Vitality Health insurance + wellness incentive programme- Access to The Vitality Programme – Apple Watch, Waitrose and Partners, Garmin, Amazon Prime, Champneys Spa days, Rakuten TV, and half-price gym memberships to name a few!- Personal health fund + Life Assurance- Stakeholder Pension Plan with employer contribution- 25 days annual leave + Bank holidays + option to buy and sell 5 more.- Flexible benefits package- Internal incentives, competitions and awards – a chance to win football and sports tickets or even be in with a chance to have a holiday of a lifetime- A genuine opportunity to grow and establish a long-term careerAs our Facilities Administrator, you will provide Facilities support services across all areas of the business within the specific location.Responsibilities as ourFacilities Administrator include:- Opening incoming post and sorting to relevant business areas to ensure timely and accurate delivery.- Collecting outgoing post from all areas of the business and ensuring that it is ready for collection by the designated time.- Actioning/assisting with requests for general stationery for own area / the business.- Sending and retrieving archived documents and updating internal systems/databases in line with off-site storage procedures.- Reconciling the archiving invoice to movement of boxes throughout the relevant month and pass for payment processing, if applicable.- Advising the Facilities Manager of destruction dates for archived documents, if applicable in line with compliance requirements.- Facilitating meeting room set up in accordance with on-line booking requirements to support the business.- Providing assistance with small moves and changes where required.- Receiving and reconciling in-coming deliveries and distributing to correct locations in a timely manner ensuring business continuity.- Providing cover and assisting as required in other areas of the Facilities Team, specifically Reception duties.- Providing any other business support as required in the specific location.- Ensuring that local and role-specific Treating Customers Fairly requirements are met in line with your key outputs.- Processing invoices on the companies Finance system.Skills and experience required to become our Facilities Administrator:- PC Literacy- Good communication skills- Word and Excel - intermediateClosing Date: Friday 25th December 2020Working for Vitality, youll experience an exciting mix of creativity and innovation, within a framework of challenging objectives and a passion for delivering the best.Our people are chosen for their skills, knowledge, enthusiasm, and attitude but above all, their belief that anything can be achieved.If you feel you have the skills and experience to become our Facilities Administrator, thenplease click ‘apply’ today.