PA and Events internal Manager- Permanent

Job Description

Primarily supporting our Director of People & Culture, this role requires outstanding experience and razor-sharp intuition. Youll work alongside our existing PA who supports our MD and Finance Director, overlapping in duties where the wider Executive Teamrequire support.Client DetailsWorld class business within Hospitality & LeisureDescription

• Adept at diary management, youll use your outstanding planning, organisation and time management skills to instinctively ensure our Directors schedule is always managed to perfection
• Always thinking ahead, youll proactively and confidently anticipate our Directors requirements
• Dividing your day between organising internal and external meetings, processing expenses, travel arrangements, VIP guest enquiries and event management
• Youll also have responsibility for a number of key People administration processes.
• Swiftly and professionally actioning all messages and correspondence in the absence of our Director
• Acting as the first point of contact with both internal and external stakeholders, making customer service and service excellence a critical part of how you operate
• Responding on behalf of the Executive to VIP guest and community requests
• Setting up and attending forum, our regular opportunities for our people across the estate to meet with our Executive team, monitoring and reporting all subsequent actions
• Establishing and managing charitable partnerships that align to our purpose and priorities as a business, and co-ordinating our creating a framework that supports our people take advantage of their annual volunteering day
• Developing and delivering a calendar of events for our people, including large summer and winter parties, long service lunches, the retirees annual lunch, and a series of spontaneous and planned pop-up events throughout the year.
• Co-ordinating all people related correspondence, connected to reward and recognition
• Work together with the existing PA to ensure a continuity of support during period of annual leave

Profile

• You enjoy working in a fast-paced environment that demands a strong sense of urgency, decision making, and the ability to work independently with confidence and authority
• Warm, thoughtful, and thriving on building trusted relationships at all levels of a business, you possess excellent communication and interpersonal skills
• You have the energy and drive to deal with the often conflicting priorities and demands of this varied role, valuing opportunity, stretch and exposure
• Discreet, dependable, and accustomed to dealing with sensitive information. You truly understand the need for high levels of integrity and discretion in handling confidential information
• Friends would describe you as the organiser in the group. You take the lead in make arrangements that bring people together, and find every reason to celebrate!
• You recognise the value and importance of someone taking a couple of minutes out of their day just to say thank you and youre keen to join a committed, like-minded team
• Forensic about detail, youre super organised and creative, but are also someone that sees the power in a process
• You apply appropriate urgency in situations that require a quick turnaround, while being flexible in response to changing priorities and needs
• A good grasp Microsoft Office (Word, Excel & PowerPoint in particular)
• Reliable, you always deliver on your promises
• Highly motivated and possessing an immense sense of pride in your work
• You have a positive "can do" attitude to solving problems in a professional and courteous manner
• A strong team player with great communication skills and an enthusiastic approach; youre well organised and punctual with an eye for detail
• You want to be part of a team that works hard, supports each other and above all has fun along the way

Job Offer

• Permanent, full time position
• Hybrid working will be an option
• Based in Perthshire
• Competitive salary with market leading benefits/ perks

Keyskills :
"executive assistant""PA""office manager""events manager"