Administration Assistant HR

Job Description

The RoleAt Saint-Gobain we pride ourselves on being innovative, customer focused, agile, open and engaging and entrepreneurial. We are also proud to have been named a Top Employer for 5 consecutive years. If you are well organised, you put your customer first,and you want to know what its like to work for a top employer that is working hard to make the world a better home; then please read on to find out more about this exciting opportunity to join us as an HR Admin Assistant.Youll be working for International Decorative Surfaces in Nuneaton. International Decorative Surfaces are the UKs largest distributor of decorative surfaces specialising in flooring, worktops, laminates, compact, panel products, solid surface and wallpanelling. With an annual turnover of more than £120 million we take the business of fulfilling our customers needs very seriously. We make more than 2,000 daily deliveries using our fleet of over 100 vehicles achieving a 99% on-time, in-full, service record.Is this role right for meFirst and foremost, we always want to recruit talented people that align well with our values and way of working; so whether youve never worked in this industry before, or had years of experience with one our competitors, youre just as likely to be a greatfit! In this role your main responsibilities will to support the HR Director with all aspects of administration for the HR function and business as required.What will I be doing

• Providing payroll reports (absence, overtime and any pay anomalies) on a monthly and ad-hoc basis to our Internal payroll department
• Maintaining employee personnel files electronically and paper based - including personal details, emergency contact details and absence
• Reporting HR stats, for example employee absence, turnover, headcount etc.
• Collating historical information for industrial illness/injury claims
• Support with recruitment - raising requisitions, liaising with our internal recruitment team and arranging interviews
• Co-ordinate the Occupational Health needs of all our employees - arranging visits regularly, updating records, escalating assessments etc.
• Work with employee voice groups to assist and contribute towards new ideas and promotion in line with our Company values / strategies
• Work with leaders to ensure any absence paperwork is completed and recorded in a timely manner
• Promote Company events / incentives and prepare supporting presentations, letters where appropriate
• Assist and support HR projects
• Coordination of meeting rooms, including the maintenance of meeting room stands and on-site visits
• Maintaining and updating the First Aider and EHS reps for information and payroll purposes
• Stationary orders and maintenance of stationary stores
• Other ad-hoc duties to ensure the smooth running of the office
• Maintaining the office area and equipment, ensuring that the office is tidy and presentable
• Receiving and distributing any post / parcels/emails
• Keeping various paperwork / templates up to date - telephone lists, paperwork
• Organising & arranging / helping to organise events on and off site
• Manage Diary requirements for the HRD
• Arrange refreshments for meetings as required
• Any other reasonable duty as defined by the company.

Are IDS and Saint-Gobain an Inclusive employerWere working hard to be, and were keen to hire talented people regardless of their background, abilities, ethnicity, religion, sexual orientation, gender, national origin, taste in music, fashion sense or anything else that makes you, you!We understand that a diverse workplace is not only a more enjoyable place to be, but also facilitates better decision making and innovation. So, whoever you are, and whichever Saint-Gobain business you join, you can be sure of a warm welcome with us.And what about flexibilityThe world of work is changing, and at Saint-Gobain we are open to new ways of working in order to attract talented people to our business. We understand that everyone has different needs and commitments. Therefore, we are very open to discuss any flexiblerequirement or need that you may have for this role (this could be flexible hours, a job share, part time, to name a few). We cant guarantee to meet all requests for flexibility when we are recruiting, but we promise to listen.