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Property & Workplace Assistant

Douglas Scott Legal Recruitment
Job LocationSheffield
EducationNot Mentioned
Salary£24,000 - £26,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Property & Workplace AssistantOffice BasedSheffield£24000 - £26,000 +BonusA fantastic, top 50 established Sheffield firm, known to us as a client for many years are keen to add an experiencedProperty & Workplace Assistant to their already impressive team in Sheffield.Based in well-equipped Sheffield offices in an impressive setting, close to commuter links, the Property & Workplace Assistantwill benefit from working with a cohesive team who deliver a high quality of a full range of Reprographics, Property & Workplace duties.Duties and responsibilities of a Property & Workplace Assistant in Sheffield:

  • To produce and finish hard copy documents from a wide range of electronic and physical originals to a high standard in various sizes
  • Scanning of hard copy originals to store on the document management system or to send electronically as required
  • Manipulation and distribution of electronic documents using specialised software including OCR, redaction, and splitting files to ready for distribution via various methods
  • Using bespoke software to create electronic bibles and bundles to be distributed to clients or third parties as required
  • Use of secure file transfer process to send large electronic files to external recipients
  • To monitor the workflow and log requests as required whilst negotiating new deadlines or offering alternative solutions as required
  • Liaise with preferred outsourced service providers to arrange out of hours cover as required
  • Deal with approved suppliers to ensure stock levels within the department are maintained
  • Dealing with queries and requests from internal and external clients and visitors at all levels
  • Assist with incoming and outgoing post, DX and courier deliveries
  • Support Records Management (archiving) requests and returns as required
  • Distribute all internal deliveries as required
  • Issue and delete access cards in line with the firms procedures
  • Maintain sufficient stationery stock levels within the office
  • Support on the set up of meeting rooms including furniture, refreshments, and AV equipment
  • Identify and report any cleaning or maintenance issues to the firms agreed external providers
  • To adhere to all firm and departmental policies and procedures
  • To undertake ad hoc departmental duties from time to time in accordance with departmental and business needs, as identified by the P&W Coordinator or Team Leader
Skills Required for Property & Workplace Assistant in Sheffield:
  • Administration experience in a Law Firm (or similar) - (2+ years)
  • Experience in operating production machine in a Reprographics environment
  • High level of IT knowledge
  • Understanding of file structures
  • IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business and Microsoft Teams
  • Multiple priority handling working to conflicting timescales
  • Excellent organisation and prioritisation skills
  • Applies knowledge and judgement to solve problems and make decisions
  • Enthusiastic can do attitude
The firm are offering 25 days holiday plus bank holidays, a bonus scheme of up to 8% and a range of competitive benefits.If you have the relevant experience for this Sheffield based Property & Workplace Assistant role, please apply within or send your CV to for immediate consideration.

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