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Office Assistant

TES Global
Job LocationSheffield
EducationNot Mentioned
Salary£18,000 - £20,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary, full-time

Job Description

Office Assistant (Holiday Cover)SheffieldFull time Temporary for 3 weeks (2nd - 22nd September 2020), Monday - Friday 09:00 - 17:00£18,000 - £20,00 pro-rotaWho are TesTes Global is a global digital education company that has been supporting educators for over 100 years. We believe in the power of great teaching. We support and connect teachers and schools worldwide, helping them to improve childrens lives through education.With more than 13.7m education professionals and enthusiasts in our online community using over 900k classroom resources and working relationships with 25,000 schools in over 100 countries, we have the scale to make a difference. Our innovative products and services are delivered through a range of partners across the globe. We help schools find the teachers they need; we bring new teachers into the profession through initial teacher training; we provide teachers with continuous professional development and help educators with safeguarding training and compliance. We provide innovative tools to help teachers succeed in the classroom as well as bring educators together online, so they can share expertise and provide them with vital news and information about education.We are leaders in using digital technology to make life easier for schools and teachers. The services offered through Tes.com play a critical role in helping teachers and school leaders deal with the challenges of providing high quality education to millions of children across the globe. Our group comprises of Tes, Tes Institute, Educare, Edukey, EdVal and market leading supply teacher services; Vision for Education, Smart Teachers and ABC Teachers.Role overview:Reporting to the Office Services Manager, the Guest Services Assistant will proactively ensure the smooth running of the Sheffield office. Providing a professional front of house service, organizing the smooth running of the meeting rooms and other facilities.In addition, you will be responsible for all the day-to-day services including liaising with external service providers such as cleaning companies, maintenance contractors and the landlord.Key role responsibilities:

  • General reception duties as and when required, for example, meet and greet visitors, liaising with internal employees on meetings.
  • Organise meeting room bookings effectively, managing the booking system and set up and down meeting rooms as required.
  • Liaise with external catering companies for catering of meetings/ other events. Be responsible for providing external guest refreshments if required.
  • To provide administrative support to the office as required e.g. bulk mail, mail merges and ad hoc requests.
  • Manage the relationship with the cleaning company, ensuring highest levels of cleanliness and tidiness are adhered to
  • Ensuring procurement/ordering of office supplies and stock management as required including supplier management, the ordering of stationery process for the office, including business cards and other collateral and ensuring kitchen is stocked with water, tea, coffee etc.
  • Manage security pass procedure, ensuring all employees have the relevant passes, short and long-term passes are monitored and issued accordingly.
  • To maintain seating and desk allocation plans, telephone directories and other contact lists.
  • Manage and distribute mail.
  • Oversee contractors, landlord & staff regards maintenance issues & repair.
  • Provide facilities assistance in via helpdesk job logging process, relating to building, electrical/ machinery, furniture.Support with clear desk policy and management of locker allocation.
  • Provide risk assessments & implementation of policies and to maintain documentation in line with health & safety.
  • To assist in the DSE safety process & report relevant statistics.
  • To recruit First Aiders and fire wardens and complete first aid equipment checks, and support in fire evacuation procedures.
  • Organise first aid and fire warden refresher training and manage the rota of wardens.
  • Be responsible for the safe working of the kitchen area ensuring all equipment is in working order and reporting any faults.
  • Provide cover for the Office Services Manager as required.
  • Any other ad hoc duties which may be reasonably expected.
    • Education and experience requirements:
  • Excellent communication and interpersonal skills with ability to deal with people at all levels.
  • Experience of working in an office environment.
  • Experience of Reception and/or Events Coordination.
  • Sound organisational skills and to be able to priorities busy work schedule.
  • Conversant with Microsoft Word and Excel.
  • Ability to respond to changing demands.
  • Customer focused and Pro-active.
  • An ability to work in a standalone role and use your own initiative to resolve problems.
    • What do you get in return
  • 25 days annual leave rising to 30.
  • 5% pension after probation.
  • State of the art city centre offices.
  • Access to a range of benefits via Perkbox.
  • Discounted city centre parking.
  • Free fruit delivered to the office weekly.
  • Free breakfast cereals.
  • Free soft and hot drinks.
  • Free eye care cover.
  • Free Westfield Health cover.
  • Life Assurance.
  • Cycle to Work Scheme.
  • Referral Scheme.
  • Season Ticket Loan.
  • EAP (Employee assistance programme).
  • Paid for monthly nights out.
  • Access to an extensive Learning and Development menu.
    • We are proud of our people centric culture where everyone is driven to achieve the same goal, to support and connect teachers and schools worldwide, helping them to improve childrens lives through education.Tes Global welcomes applications from all and will provide reasonable support throughout the recruitment process to applicants who have a disability. We invite applicants to contact us directly to identify any additional support that they might require to enable them to make an application.

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