HR Officer

Job Description

Sue Ross recruitment are delighted to be working with a leading educational trust within our region. Covering schools in Sheffield and North Derbyshire the successful candidate will be primarily based from a new Central Trust office conveniently locatedin S9. You will be responsible for managing and delivering day to day HR administration for schools across the Trust, providing generalist support to the central team HR Manager and provide appropriate HR advice on Trust terms and conditions, general HR policiesand procedures to the central team, Senior Leadership in schools and employees.Duties will include, but not be limited to:HR Generalist Support

• Work closely with the central team and school SLTs to provide an effective and efficient HR service that is responsive to their business needs.
• Administer processes to ensure all employee contractual variations and resignations are dealt with in line with Trust procedures and notified to payroll accurately and promptly
• Manage the administration and support the delivery of recruitment across the Trust through:
• Provision of advice and guidance to senior leaders, ensuring authorisation in line with the Scheme of Delegation.
• Liaison with schools regarding new appointments to ensure compliance with all recruitment policy and safeguarding requirements.
• Preparation of recruitment materials in accordance with Trust standards.
• Assistance with wording of advertisements and ensuring placement in appropriate media, including the Trust and school websites.
• Ensuring accurate contracts of employment are issued promptly and completion of administration processes with employees.
• Maintain records of staff induction and ensure managers are prompted to complete appropriate tasks.
• Maintain records in relation to staff probation periods and support managers in ensuring reviews are completed.
• Support the organisation and delivery of in-house induction, performance management, professional development and training of staff under the direction of the CEO/COO/HR Manager.
• Monitor staff absence and support the Trust to manage this through:
• Production of reports for managers to identify absence triggers and liaise with School SLT’s to initiate the SAM process.
• Support the administration of subsequent meetings and occupational health referrals.
• Attendance at meetings as appropriate and required.
• Under the supervision of the central HR Manager provide assistance and guidance to managers during low level HR case management meetings, including disciplinary, capability, grievance and sickness cases.
• Contribute to the development of the Trust wide central HR function, including managing and delivering Trust wide HR projects and targeted work as identified with the central HR Manager.

HR Compliance, Reporting & Systems

• Support the development and implementation of relevant policies and procedures within all trust schools whilst ensuring compliance with legislation.
• Support Trust wide HR work and processes, including assisting in the development and implementation of central HR Service to support school improvement.
• Lead on the implementation and development of the HR system including training for line managers and relevant staff.
• Contribute to the production and development of reports including statutory returns and provide relevant information in relation to HR matters to Executive and senior leaders across the Trust.
• Maintain and advise colleagues on compliance regarding HR data, systems and records.
• Maintain an overview of staffing and organisational changes across the Trust, including post changes, new starters, leavers and employment of casual, temporary and fixed term staff, including the maintenance of organisational staffing structure charts.
• To support schools during Ofsted and other inspections in relation to HR compliance.
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

Payroll

• Liaise with the schools to ensure their HR records are maintained in a timely manner, ensuring payroll processing deadlines are adhered to and employees are paid accurately and on time.
• Work collaboratively with the Trust payroll team to improve current practices and enhance internal controls and ensure maximum efficiency from the HR & Payroll system.

Key Skills & Requirements

• An excellent understanding of HR processes and procedures
• Experience of working with HR including associated data and reporting functions
• High level IT skills in Microsoft Office: Word, Excel, PowerPoint plus email and the internet and strong interpersonal skills
• HR experience gained whilst working in an Educational setting or awareness of the education sector would be beneficial

• CIPD Level 3 or equivalent would be highly advantageous but is not necessary if you have extensive practical HR experience
• Clean driving licence and use of own vehicle is essential to regularly travel between sites

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.