Finance Officer-Part Time 30 hours

Job Description

Pertemps are working with a company based in Penistone, Sheffield who have a 3 month requirement for a Part Time Finance Office to work 6 hours a day 5 days a week , this equates to 30 hours per week, this may get reduced to 29 hours over 4 days goingforward and the role is a Temporary assignment for 3 months.Overall ResponsibilitiesTo report to and assist the role of the Clerk and Responsible Finance Officer in all aspects of administration, financial and clerical support. To represent positively and promote thebusiness and its work in all dealings, both internal and external.Specific ResponsibilitiesAdministration1. Deal with all general day to day correspondence, telephone calls, emails on behalf of the business.2. Order and maintain stocks of office equipment and cleaning supplies in the absence of the Assistant to the Clerk.3. To type and photocopy documents as directed and manage any software issues and general office operations4.Efficient storage of documents, records, spreadsheets etc. with due regard, where applicable, to GDPR legislation.5. To assist with the management of thebusinesss archiving system and ensure retention and destruction under the retention of Public Records Policy and Data Protection Act associated with the role.Finance1. To maintain computerised, day to day and annual financial records, and monitoring of income andexpenditure against the approved budget, working with the Responsible Finance Officer as required.2. To issue invoices on behalf of thebusiness and ensure payment is received.3. To operate payroll including pensions and PAYE returns and end of year procedures4. To manage the petty cash and banking.5. To input the daily income and expenditure and associated journals.6. To prepare financial reports in agreed format for regular meetings7. To prepare a schedule of payments due for submission8. To assist the Responsible Finance Officer with the preparation of the draft annual budget and to assist with the ongoing monthly monitoring of budgets.9. To obtain quotes for goods and services as requested by the Clerk and in line with Financial Regulations.10. To prepare the draft annual financial return and supporting accounts for the Responsible Finance Officer.11. To manage the payroll, including PAYE, NI and superannuation and to keep records ofmileage, sickness, annual leave and TOIL.12. To maintain statutory Value Added Tax and Pay-As-You-Earn records, liaising as necessary with HM Revenue & Customs.13. To maintain appropriate banking arrangements and carry out regular bank reconciliations as required.14. To assist the Responsible Finance Officer with the examination, verification and certification ofcontracts for work, goods or services that have been received, carried out, examined and approved.15. To examine invoices, in relation to arithmetic accuracy and to analyse them to the appropriate expenditure heading.16. To maintain the Asset Register and ensure it is updated as required.Meetings

• To support in dealing with all matters arising before and after meetings.
• To attend meetings as and when required in relation to financial matters.

Any other duties

• To carry out any other duties as requested
• On occasions the job will involve work outside of normal office hours.

Experience required

• Experience of working in a financial setting.
• Experience of managing budgets.
• Experience of managing corporate finances and VAT.
• Competent in using Microsoft Office packages namely excel, word, outlook.
• Good office management skills.
• Up to date knowledge of local government legislation relating to local councils and finance.
• Experience of operating payroll software.
• Experience of working in any Local Authority.
• Experience of dealing with the public and managing difficult situations.

Skills and knowledge

• Ability to understand the legal framework in which a local council operates.
• IT skills (Microsoft Office)
• Ability to produce reports.
• Good communication skills.
• Problem solving skills.

Personal qualities.

• Willingness to work outside of office hours and attend in the evening when required at meetings.
• Willingness to undertake training.
• Willingness to occasionally travel to meetings or further afield.
• Committed to the role and achieving the strategic objectives of the council.
• A commitment to working within the equalities and Health and Safety at work obligations.
• Ability to maintain good working relationships with staff, Councillors, contractors, and members of the public.
• Self-reliant and self-motivated.
• Ability to work alone without supervision.
• Ability to manage own working time to meet needs .

Abilities: Practical and Intellectual skills.

• Excellent organisational skills, ability to prioritise and meet deadlines.
• Strong inter-personal skills, ability to work effectively on your own and in a team.
• Strong communication skills, both orally and in writing at all levels.