Executive Assistant

Job Description

As Executive Assistant youll provide proactive day to day support to the Executive Directors, enabling them to maximise effective use of their rime.Why SCXOur talented team have been at the forefront of the most ambitious and challenging design and engineering solutions. We design, build, commission and maintain bespoke mechanical, electrical and hydraulic engineered solutions to solve complex lifting andmoving challenges for structures, materials, and people.Our global reputation is built on the back of many iconic projects, here are just some of them.Kinetic architecture:

• Retractable roofs for Wimbledon Centre Court and No.1 Court
• The worlds first dividing and retractable pitch at Tottenham Hotspur
• Stadia Projects in Japan, Hong Kong, and Europe
• Infrastructure projects, including moveable bridges, flood defences and rail

Nuclear & Defence:

• Nuclear energy at Sellafield, Magnox, Dounreay, EDF and Urenco
• Defence nuclear submarines with Babcock, BAE, and Rolls Royce
• Defence surface vessels including the Queen Elizabeth Class carriers and other Royal Navy vessels

What Youll be doing

• Act as point of contact for enquiries into the CEO and Board, responding to such enquiries professionally
• Draft communications on behalf of the CEO

• Diarise meetings for Executive Directors and act as point of contact during periods of absence/unavailability
• Draft correspondence, finalise and dispatch/distribute correspondence prepared by the Executive Directors and others
• Ensure that the CEOs decisions and instructions are relayed to other stakeholders using judgement
• Organise accommodation and travel arrangements for the CEO and Board (UK & International)
• Compiling and preparing reports, presentations and correspondence - noting that some items may be of a confidential nature

• Communicate and liaise with both internal and external parties at all levels, including managers across the business, stakeholders, third party providers and clients
• Management of CEOs inbox and diary, including other Executive Board members where required.
• Coordination of meetings, setting agendas and providing accurate meeting minutes
• Collate and distribute papers and reports from Senior Managers to the Board
• Prepare minutes for regular internal reviews and meetings

• Coordinate meeting action lists, tracking progress and requesting status updates for agreed actions
• Provide support, where necessary, on operational projects where client meetings are to be recorded
• Prepare and produce documents such as invitations, travel programmes; facilitate arrivals and departures of guests where required

What were looking forTo be successful in the role you will have the ability to act with diplomacy and maintain a strict level of confidentiality. You will also be able to demonstrate:

• Experience in a similar role providing support to Executives
• Excellent written communication skills
• Excellent IT skills - Word, Excel, outlook & PowerPoint

• Excellent verbal communication skills

What youll get in return.Reporting to our CEO you get to work in a supportive team and for a business that is going through an exciting period of growth, where innovation is at the heart of everything we do. Its a great time to join us and add value to our team. Here is a littlemore information about whats in it for you:

• A competitive salary
• Company Pension Scheme
• Life Insurance Scheme
• 25 days holiday + statutory holidays
• Westfield Health Scheme

• Employee Assistance Programme
• Westfield employee rewards - Discounts & rewards from leading retailers, restaurants and destinations
• Free on-site parking

Our visionA world in motion, where engineering innovation creates safer. More productive, more engaging spaces.Our MissionTo be the leading engineering solutions innovator in kinetic architecture, moving structures and advanced mechanical handling.As an equal opportunities employer, we value applications from all backgrounds, cultures and ability