Purchase ledger

Job Description

Berry recruitment are working on behalf of this client-The post holder(s) will represent NHS SBS as a Transactional Procurement Partner working within our Transactional Procurement Team. Our Transactional Procurement Team provide front line service delivery of procurement related activities within Purchase toPay, specifically managing the process from customer requirement to Purchase Order placement and all related activities to enable accurate invoice payment.The post holder(s) will report directly to the Transactional Procurement Service Manager, operating within a key function to manage Oracle system to successful creation of Purchase Orders by liaising with a wide range of internal and external stakeholders-thus supporting the smooth management of the Purchase to pay process. The post holder will be required to have good oral and written communication skills and be able to present information to customers in an easy-to-understand format.The post holder should have an understanding of the purchase to pay process, analytical skills and a desire to work with customers to deliver the right outcome first time.The post holder will ensure that the service provided is professional, responsive and flexible to the changing needs of the customers, balanced against the need to deliver meaningful outputs that support the IPS team and NHS SBS colleagues within the Financeand Accounting function.Duties and Responsibilities

• Review procurement requirements, in line with the compliance and standard financial instructions per trust.
• Review non-compliant requisitions and communicate and liaise with clients to ensure they are compliant.
• To review documentation including contracts, quotes, and catalogue items for processing requisitions.
• Work with the Transactional Procurement team to action and resolve and queries for Internal and external customers.
• Provide advice and guidance to External stakeholders on effective submission of requisitions, working with them to ensure that they submit compliant requisitions that support faster processing of POs.
• Support external stakeholders on locating orders not received.
• To be the Customer service and assist and direct any queries in the P2P process.
• Arrange new supplier sets, liasing between clients and suppliers, to ensure bank details and required documents are received in a compliant format and actioned in a timely manner.
• Actively manages and reports on their own workload to ensure delivery of customer requirements.

Knowledge, Training & Experience

• A proven ability in IT systems with MS Office skills
• Procurement experience desirable not essential.
• A proven ability to deliver quickly and accurately to customers across a high volume of requests.
• A high level of organisational skills, effective time-management, and a proactive approach to delivery.
• Excellent communication and interpersonal skills, able to work with stakeholders at a variety of levels within NHS SBS and customer organisations.

Information Resources

• Engage as part of the wider team and business with identifying opportunities to improve delivery efficiency and capability.
• To ensure controls, procedures and policies of customers are followed to ensure compliance.
• Collaborative working with the IPS Teams to ensure that all customer requirements are delivered to a high standard.

Please note that no terminology in this advert is intended to discriminate on the grounds of a persons gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with theirmerits, qualifications and ability to perform the duties of the job.

Keyskills :
purchaseledger