Administrator

Job Description

THE OPPORTUNITY:Macildowie are currently recruiting for an Administrator working for an organisation based in Uppingham, Rutland.Youll be an experienced and enthusiastic individual, who is hard-working but likes to have fun.Reporting directly to the HR Manager, this role is ideal for someone who enjoys a varied office role working in a fun sociable company. Youll play a pivotal role in being the front-facing member of the team, sharing a smile and engaging with the team withinthe office space. Youll need to independently maintain the day to running of the office and work successfully with ad hoc requests and interactions with key stakeholders.This is a permanent full time role.THE ROLE & YOUR RESPONSIBILITIES:Being the first point of contact for all office visitors, demonstrate a great first impression within a positive working environmentAnswering telephone calls efficiently and effectively, screening and directing these as requiredGeneral reception duties, including greeting and looking after all visitors, help with the setup of rooms, offering drinks and refreshmentsManaging any post, including receiving and sending parcelsLiaise and support with any London office booking via the London office receptionistManaging and replenishing office supplies as well as procurement of adhoc itemsArranging travel and accommodation for all employees.Booking company meetings, including travel and catering requirementsSupporting with the planning and arrangement of any social events.Responsible for the management of office facilities making sure everything is running smoothly and office house-keeping standards are kept highManaging the H&S for the building training will be provided if requiredContinuous improvement of office processes to add value and ensure we are supporting our customersAny other ad hoc requests from key stakeholdersEXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: Experience of reception hosting/office co-ordinator roleStrong Word, Excel and Outlook skills are essentialExcellent communication skills, put into practise with a wide range of people both verbally and in writingExcellent telephone mannerOutstanding organisational skills, with amazing attention to detailFlexibility and adaptability things can change quickly here, so youll also need to be able to prioritise effectivelyThe ability to maintain confidentialitySelf-motivated, but also a great team playerMacildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majorityof the regions premier employers. To search for all of our live jobs please visit us at macildowie.com.Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role youll be sent a request for your consentto hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing noticefor Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We cant provide direct links as email address and website urls within our job adverts are removed by some of the websites on whichwe advertise.