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Personal Assistant

Opus People Solutions
Job LocationRugby
EducationNot Mentioned
Salary£14.16 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

PA/ Mayoral Support Officer£14.1637 hours Monday-FridayRugby Town Hall CV21 2RROpus People Solutions are recruting on behalf of Rugby Borough Council for a PA to work as part of a team under the direction of the Democratic and Leadership Support Team Leader to provide administrative support to the mayoral function of the Council andto the Leadership Team.This is a 3 months temporary contract, with the potential to become permanent.Hybrid working available after training, 2 days per week from home.MAIN RESPONSIBILITIES:

  • Provide administrative support to the Mayor and Deputy Mayor, including the co-ordination of their diaries and engagements, providing prompt responses to invitations for the Mayor/Deputy Mayor to attend functions, ensuring that each week is efficiently planned having regard to the number and nature of engagements to be attended. Thisto be in accordance with the Councils Member-Officer Protocol.
  • Ensure that the Mayor/Deputy Mayor and Mayors Chauffeur/Attendant (if needed) are briefed as required before attendance at functions.
  • Support the Democratic Services Officers, as necessary, on arrangements for all civic events, including Civic Sunday Service, Remembrance Sunday Service, Annual Council and Freedom of the Borough ceremonies/receptions including all correspondence, venuebookings, invitations and arranging for refreshments where applicable.
  • Liaise with the Mayors chosen charities as required.
  • To provide a comprehensive, confidential and highly efficient support service for the members of the Leadership Team (LT).
  • Use own initiative to manage the day-to-day activities of LT members through effective problem solving, diary management, arranging appointments and providing papers and support for corporate meetings.
  • Prepare agendas and papers, attend and minute any corporate meetings for LTand external partner organisations as required.
  • Manage bring forward/reminder systems on behalf of LT members.
Expirience within a local authority/ polical awareness would be desireable. For more information or to process your application, please apply now!

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