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Receptionist / Administrator

Hales Group Limited
Job LocationRoyston
EducationNot Mentioned
Salary£20,800 - £25,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Job Title: Receptionist/AdministratorJob Purpose:As a Receptionist/Administrator, you play a pivotal role in setting the tone for the company. Youll be the warm welcome and guiding hand for guests and visitors. Beyond reception duties, youll seamlessly support our dynamic teams, including Account Management& Admin and the Managing Director.To thrive in this role, youll need to embody warmth, friendliness, and professionalism. Your communication skills will shine as you interact with individuals at all levels.Your primary mission is to ensure guests feel genuinely welcomed and at ease while maintaining top-notch administrative standards.• 20 - 25 k DOE• Free on-Site Parking• Holiday - 21 days, increasing with length of service• 5 days paid sick leave per year• Monthly paid bonus scheme depending on monthly business performance• Development and training opportunities• Employee referral scheme - £250 bonus after successful probation.• Modern & immaculate offices.Key Responsibilities:

  • Extend warm greetings to guests and offer refreshments as needed.
  • Coordinate visits with the relevant departments.
  • Manage incoming calls, directing them appropriately, and ensuring accurate message-taking.
  • Keep the reception area and meeting rooms immaculate and well-stocked.
  • Handle post duties, including incoming/outgoing mail and maintaining the franking machine.
  • Maintain office security protocols, including visitor access.
  • Update calendars and schedule meeting room bookings.
  • Assist in travel arrangements when required.
  • Coordinate catering for customer visits.
  • Act as secretary for the SCC.
  • Organise events, such as the staff Christmas party.
  • Provide ad hoc administration and support for the Managing Director.
Admin support:
  • Oversee the complete job bag process, including converting job bags into folders and managing the filing system.
  • Handle product specifications filing.
  • Manage the Artwork Controller inbox in collaboration with the admin team.
  • Coordinate tasks with the admin team and tackle additional responsibilities as assigned by the supervisor.
Key Skills:
  • Exceptional multitasking and time-management skills, with a calm demeanour under pressure.
  • Proficiency in Microsoft Office suite.
  • Hands-on experience with office equipment (e.g., franking machine, printer, laminator).
  • Strong written and verbal communication skills.
  • Positive can-do attitude, coupled with resourcefulness and proactiveness.
Please apply within

Keyskills :
AdminCustomer ServiceData EntryGeneral AdministrationReceptionist Duties

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