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Residential Management Companies Coordinator

Brewster Partners Recruitment Group
Job LocationRotherham
EducationNot Mentioned
Salary£30,000 - £35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

THE COMPANY:Brewster Partners is delighted to be working exclusively with Harworth Estates to recruit for a Residential Management Company Coordinator.This role will be responsible for managing public open space on all residential developments and the managed contracts between Harworth Estates and maintenance / inspection contracts.THE JOB:

  • Maintain and improve, where required, database of occupier information for each residential development site to ensure all such information is accurate and up to date.
  • Produce site data reports (comprising, for example, housebuilder sales and occupation rates) for the development managers or regional directors as and when required.
  • Ensure the accuracy, signing and logging of plot legal documents for all residential development sites in a correct and timely manner.
  • Upon completion of first parcel sale to housebuilders and ahead of first sales of residential plots on a site:
  • instruct legal advisers and Company Secretary to incorporate management company corporate vehicle;
  • work closely with development managers to understand what and when new public open space will become responsibility of management company (this will be an ongoing task as each development site evolves)
  • prepare homeowner Welcome Packs; and plan initial service charge activity, costs and collections
  • Prior to appointment of managing agents to each residential development site, undertake the following where required:
  • complete plot resale documentation (FME1 / TPE1 / certificate of compliance) where required
  • prepare maintenance schedules (annually);
  • tender and award maintenance and inspection contracts (annually);
  • prepare annual service charge budget (annually);
  • raise invoices for any Harworth Group cost recharges (annually);
  • issue budgets and invoices to all homeowners at residential development sites;
  • monitor collection of service charge, including issue of reminder and late payment notices and transfer of aged debt to debt recovery agency;
  • prepare and issue reconciliations between budget and actual costs incurred (annually);
  • instruct and manage routine maintenance and inspection works undertaken by contractors;
  • instruct and manage non-routine maintenance and repair works; and
  • respond to enquiries from residents, by email and phone
  • Oversee any freehold plot sales to leasehold residents at the Prince of Wales residential development site and ensure these are logged as appropriate on Harworth systems.
  • Where possible, identify opportunities for service charge cost savings whilst at all times ensuring compliance with planning and ecological obligations.
  • Tender and award the appointment of managing agent(s) for residential developments at the earliest viable opportunity.
  • Upon appointment of managing agents, establish and maintain protocols and procedures to govern relationship between managing agent and Harworth. These should enable Harworth to monitor effectively and efficiently the provision of services and collection of service charges at each site.
  • Upon completion of the sale of the last parcel of land at any residential development, manage the effective transfer of control of the corresponding management company to the residents and/or a third-party operator (as appropriate). This will include the transfer of land from Harworth and/or housebuilders to the management company and the transfer of Harworths share or membership in the management company to the appropriate transferee.
    • THE PERSON:
  • Practical experience as appropriate
  • Membership - or working towards membership - of professional body preferable (IRPM, RICS) is desirable
  • Prior experience of estates management, or residential property management, and ideally management of public open spaces (landscaping etc.) and service charges.
  • Ability to communicate with internal stakeholders and external contractors.
  • Ability to prioritise work as necessary and manage diverse workload.
  • Strong organisational skills.
  • Experience of improving, and making efficiencys in, tasks and processes.
  • Excellent customer service skills and experience of dealing with the general public.
  • Strong character with ability to manage contractor performance issues.
  • Ability to make decisions, demonstrate initiative and deliver against milestones without the need for supervision, but with a good sense of when senior approval should be sought.
  • Able to work to budget and tight timescales.
    • THE BENEFITS:
  • Fantastic remuneration package.
  • 10% bonus.
  • Non-contributory pension scheme (10%).
  • 26 days holiday.
  • Free parking
  • An opportunity to work for a business who invest heavily in staff training and development
    • Brewster Partners Office Support & Technical Recruitment is a division of the Brewster Partners Recruitment Group focusing on the recruitment of talent in administration, business support, HR, sales, marketing and purchasing in South Yorkshire, West Yorkshire, East Yorkshire, North Yorkshire, Lincolnshire, Nottinghamshire and the Midlands. If you are interested in discussing this job in more detail or any other aspect of office support and technical recruitment we would really like to hear from you. Please visit our website at www.brewsterpartners.co.uk for more information. Required skills
  • Facilities Management
  • Residential Property Manager

    • Keyskills :
    Facilities Management Residential Property Manager

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