Business Support Administrator

Job Description

Elevation Recruitment Group are currently recruiting for a Business Support Administrator to work for our client based in Rotherham.The main purpose of the role is to provide accurate secretarial and administrative support to the Business Support Manager.This includes:-* Greeting, signing in and issuing security passes to visitors adhering to visitor/contractor policy* Answering external telephone calls and putting callers through to the relevant Staff* Distribution of incoming post, scanning and emailing post where necessary, franking outgoing mail to UK and foreign destinations* Creating and updating spreadsheets on Excel and typing formal letters on MS Word as required* Assisting Business Support Manager in Projects to ensure deadlines are met* Arranging vehicles to be returned to the leasing company/liaising with the appropriate contractor for repairs (minimum number of lease cars)* Booking in car/van services and arranging windscreen repairs as and when required* Managing employee requests for pool cars and keeping accurate records* Annually checking employees driving licence for insurance/car policy purposes* Supporting the Company Green Agenda, including taking Minutes of meetings* Accurately inputting a variety of POs on the OA System* Match invoices to Statements. Booking in and matching up with invoices at Finance request* Sending NDAs to customers and following up with sending out of Dongles where appropriate - taking dongle to Post Office currently as these are sent special delivery. Thereafter, when the NDAs are returned keeping spreadsheets/index up to date* Arranging hotel bookings and some travel (UK and Foreign) for employees* Ordering consumables e.g. tea, coffee, kitchen rolls etc., for our sites and ordering stationery for Business Support as required* Liaise with Sales Managers to provide Covid Supplies i.e. sanitiser. In addition, ensuring antibacterial wipes and sanitisers are available within all offices* Keeping facilities spreadsheets up to date, the information is used for budgeting purposes. Thereafter accurately file* Chasing up of policies information/signatures etc., as required* Assisting with the arrangements for company events e.g. Christmas Party, BBQ, this will include menus, attendees and seating plansTo be considered for this role you must possess a pleasant telephone manner and be able to communicate with people on all levels. You will have a high-level of IT skills; Word, Excel, E-mail and knowledge of PowerPoint and be able to work on own initiative.You will also have exceptional time management skills and able to prioritise workload effectively. Experience of minute taking and previous involvement of arranging travel and events would also be highly desirable.Elevation Business Support is a specialist division of Elevation Recruitment Group focusing on support vacancies in Yorkshire and surrounding regions. If you match the specified criteria and are interested in discussing the position in more detail, we wouldlove to hear from you.

Keyskills :
Administrationcustomer servicedatabase management