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Office Assistant

Sandiford Green Limited
Job LocationRichmond, Surrey
EducationNot Mentioned
Salary22,000 - 25,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , full-time FTC 12 Months

Job Description

The successful candidate will work closely with the Facilities Manager to support all facilities activities.You will provide administrative support to the Facilities and Business Operations Manager, support office functions including: Front of House, Post Room, DX, Fire Health and Safety, database management, daily office operations, coordination of budgeting,archiving, maintaining office records, and providing general support and maintenance.The objective of this role is to provide a high quality, professional service to clients, external contacts and staff by responding in a prompt, diplomatic and helpful manner to their needs, enquiries and/or requests.Key responsibilities

  • Providing an effective administrative and facilities management service.
  • Providing front of house reception service including, greeting visitors and operating busy switchboard.
  • Managing meeting room bookings, ensuring IT equipment and refreshments are provided as per requirement.
  • Post processing, allocation and distribution including DX.
  • Handling of legal documents - including Photocopying, Filing and Scanning, collating court bundles.
  • Data entry, database management, assisting in archiving.
  • Ordering office supplies, couriers and taxis.
  • Manual handling and small repairs.
  • Handling cheques, petty cash and reconciliations.
  • Archiving
  • Additional general office administrative tasks as assigned.
Skills/Knowledge/Qualifications/Experience Required
  • Experience as an office junior, customer service or administrative would be an advantage.
  • Must have a strong knowledge of Microsoft Office applications.
  • Excellent time management skills and ability to multi-task and prioritise work.
  • Strong attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • At least 5 GCSEs grade A to C or equivalent.
What we look for
  • You must be enthusiastic, and highly pro-active.
  • Professional and well presented
  • Flexible with the ability to manage your time and workload.
  • Dependable and reliable.
  • Willing to learn and evolve.
Hours Working hours are 37.5 hrs per week, between the core hours of 8:00-17:30, with an hour for lunch, and flexibility to arrive earlier or stay later when required.

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