Event Project Manager - Agency

Job Description

PROJECT MANAGERSW LondonABOUT OUR CLIENTMeet our client, the cloud events specialists who bring big ideas to life.Here they spend their days creating events that deliver the reach needed in the real world.Working to plan, create and deliver the unique event or experience required to achieve ambitions -doing whatever it takes to make it a tangible success.VALUESBIG-HEARTEDFriendly, approachable, and reliable, everyone loves nothing more than really getting to know clients, partners, and suppliers. Desire to make a real difference to the brands they work with and to deliver on promises; to make life that little bit easierevery day.RESOURCEFULWith a love to be challenged, they don’t rest until they have found what it is their clients are looking for. Always open to thinking differently, from spaces and budgets to objectives and timings. Nothing’s too much trouble. No idea is too big, and no requestis too quirky. If there’s a way, we’ll find it.VERSATILE When they say they tailor service to requirements and budget, they mean it. No matter the scale of event support needed they guarantee the same standards and attention to detail. It’s this flexible approach that keeps their clients coming back again andagain.BENEFITSThe company benefits were created by their Dream Team to ensure they appeal to a wide range of individuals. They apply from day one and are added onto post probation and for every years service.

• Team Activity Days
• Company Offsite
• Additional Benefits after 1 years’ service including Private Health Care
• Pension
• Fitness membership upon passing probation
• 28 days holiday (inc. UK public holidays). Additional days holiday for each year of service (capped at 5)
• Birthdays Off
• Pay Day early finish - Fridays (15:00)
• Thurs Office Drinks

We are looking for a switched-on, proactive Project Manager to help us with producing our events from the beginning to the very end. You will need to have a can-do attitude with no task being too big or small.RESPONSIBILITIES

• As a Project Manager, you will be a key part of the events team. Junior members of the team will rely on you for support and guidance. Senior members of the team will rely on you to support them across different projects
• Responsible for the successful delivery of client projects from briefing stage, planning and implementation. This will involve close management of all aspects of the project across the entire project delivery team
• Follow internal critical paths, client deadlines and supplier deadlines. Manage projects of all sizes to tightly managed deadlines. Managing deadlines across the entire team
• Create and develop strong relationships, suppliers, internal staff members and other stakeholders such as event sponsors. Monitor suppliers, evaluate and seek out new suppliers
• Input into project meetings and communications with both internal and external stakeholders throughout the project cycle
• Implement and follow internal processes, managing projects and overseeing the activities of the rest of the team. Train and monitor the rest of the team to ensure they are being followed correctly
• Budget management for projects of all different sizes. Managing internal budget processes quotes, creating POs, payment schedules, processing invoices accurately and post event reconciliation. Negotiation with suppliers - price, services, scope, timingsetc
• Support the team in the preparation of RFPs/proposals and guide junior members during that process
• Manage the travel and accommodation arrangements of the internal team, clients and suppliers
• Help deliver high quality events onsite. This will involve being onsite pre-event, during the event and post event
• Venue sourcing, contracting and negotiation is a skill that you should be very comfortable with as a Project Manager. Your skills in this area will need to be passed on to the more junior members of the team
• Attend venue site visits and create site visit reports for internal and client review
• Create onsite docs, manage host schedules, supplier and staff contact lists, crew lists, running orders, run of show and team briefings
• Create a branding scope & deliverables briefing document specific to different venues
• Shipping of event related materials around the world as needed
• Create and print supporting onsite docs: radio lists, crew lists, contact lists, event A-Z, rooming lists, team know before you go
• New Business Development Although the role of Project Manager is not a sales role there is an expectation that New Business Development will be something that you are comfortable with. This could be from industry networking or from contacts within yourexisting network of contacts
• Providing Social media content when attending networking events, FAMs, exhibitions etc
• Networking with the industry by attending relevant event

REQUIRED EXPERIENCE, SKILLS & ATTITUDE

• 3 years experience in a similar event agency client facing role
• Close out - Post event evaluation, debrief
• Ability to manage clients and delegates pre-event / onsite and post-event
• Proven track record of client and employer confidentiality
• You will have experience in working on and sometimes leading RFPs
• Work in multi-functional/cross disciplined teams
• Represent good knowledge of company, the events industry, and client’s industries
• Supplier trips / fam trips and feedback on these to rest of team
• Mentor to junior members of the team, nurture them, teaching junior members of the time and help them developing their skills
• Desirable software knowledge: Procim/Google docs

Keyskills :
Event ManagementEvent PlanningLogisticsCorporate EventsCreative Agency