Accounts Assistant

Job Description

Seeking a dynamic, organised and experienced candidate for an exciting opportunity working for an established business in a multi - faceted role!Salary: £26,000 PAJob Purpose: To be responsible for recording sales ledger, purchase ledger, cashbook and nominal ledger transactions through to trial balance; and to assist with the production of accurate timely management financial reports to support businessdecision making.Line manager: Head of Finance & Business ServicesJob Summary: The main purpose of the role is to provide accurate financial information on a timely basis to various stakeholders.You will be responsible the day to day accounts of the business and supporting through to trial balance stage. This entails Sales Ledger, Purchase Ledger, Cashbook entries, Credit Control and Nominal journal entries.Roles and Responsibilities:Sales Ledger and credit control

• Importing invoice data for editing and uploading as well as processing manual sales invoices on the accounting system and dispatch to customers on a timely basis;
• Posting customer remittances information onto the accounting system
• Applying credit control procedures, monitoring the aged debtors, including issuing monthly statements and chasing outstanding debt through verbal and written communications.
• Prepare monthly analysis of outstanding debts

Purchase Ledger and Supplier Payments

• Maintain purchase order register, issue purchase order numbers and match to purchase invoices.
• Coding and processing of authorised purchase invoices and employee expenses
• Setting up timely BACS payments for purchase invoices and employee expenses
• Posting supplier payments onto the accounts system
• Supplier statement reconciliations as required

Cashbook and Bank

• Updating transactions on the cashbooks and updating the monthly cash flow summary.
• Analysis, reconciliation and payment of inter-company transfers
• Monthly bank reconciliations
• Download Amazon, First Data & Worldpay reports to complete cash book.

Nominal ledger and month end

• Reconciliation of nominal ledger accounts, creating and posting relevant nominal journals.
• Follow period and year end close off procedures and run monthly back up of accounts system.

Stock & Sales Orders

• Provide cover for staff with stock orders to customers.
• Process stock invoices to update stock levels and reconcile stock balances.
• Monthly reconciliations back to supplier statements.

Other key roles

• Assist with monitoring profit margins of products and services provided.
• Ongoing review of internal systems and processes to ensure that transactions are properly recorded and provide accurate information relevant to decision making.
• Provide assistance with the year-end audit, including preparation of year end schedules and reconciling to the accounts system and providing relevant information to the external auditors.
• Answering the telephone and providing telephone support for other areas of the business as required.
• With other members of the department, maintain agreed levels of housekeeping within the office environment
• Provide support and assistance to the Head of Finance and undertake ad hoc projects as and when required.
• Work closely with the IT & Business Services Manager, taking over the book-keeping of the companies training in their absence.
• Undertake any other tasks as reasonably requested.

Keyskills :
Accounts AssistantCredit ControlFinancePurchase OrderSales Ledger