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Office Administrator

Neomed UK
Job LocationPotters Bar
EducationNot Mentioned
Salary£20,000 - £25,000 per annum, negotiable, inc benef
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , part-time

Job Description

We are a family business based in Potters Bar working alongside some of the finest surgeons to deliver premium services to hospitals across the UK. Our expanding company is a reputable figure across a legion of esteemed medical organisations nationwide.As Company Administrator, you will assume the duty of clerical and administrative support to optimise workflow procedures in the office.You will assist colleagues and executives by supporting them with planning and distributing information, coordinating schedules, and providing general administrative support to the MD. The area of responsibility for this role is very wide and thus requiresthorough knowledge of various company processes. The ideal candidate must be competent and able to plan & execute many different kinds of operational activities.You will be the point of reference for some queries, requests, or issues and will be an integral part of the company’s workforceJOB BRIEF

  • Answering phone calls and redirecting them when necessary - Exercising a proficient telephone manner for incoming calls and speaking to suppliers/customers.
  • Documenting records - Maintaining up-to-date records, files, and databases. This includes filing by following our system for easy retrieval.
  • Event Coordination - Assist in the planning, coordination, and execution of events, meetings and conferences. Arrange logistics, book venues, flights, and accommodation.
  • Financial administration - liaising with the company bookkeeper for tasks such as invoice processing, expenses, and purchase orders.
  • Monitoring and responding to emails - delegating relevant emails to various departments.
  • Managing operations for optimal workflow - Actively staying on top of tasks and in-house operations for efficient delivery.
  • Liaising with medical organisations and professionals.
  • Frequently check levels of office supplies - observe levels of office supplies and order when needed.
  • Document company expenses and hand in reports.
RESPONSIBILITIES
  • Essential understanding of office software such as Excel, Word, and Sage
  • Proven work as a company administrator
  • Familiar with office environments
  • Ability to respond to needs as they come in and look for ways to create efficiencies and streamline operations
  • Familiarity with office organisation and optimisation techniques
  • Excellent written and verbal communication
  • Efficient time management

Keyskills :
Communication SkillsDatabasesMicrosoft OfficeOrganisational SkillsSuppliesTelephone MannerTime ManagementTravel ArrangementsEmail SystemsSage Accounts

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