Accounts Payable & Banking Administrator

Job Description

Duration: 9 month fixed term contractCanada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation. Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom since 1903. We have hundreds of respected and supported employees committed to doing the right thing for our customers and colleagues. Canada Life UK is transforming to create a more customer-focused business by providing our customers with expertise on financial and tax planning, offering home finance and annuities propositions, and providing collective fund solutions to third party customers.Job Purpose Calculate daily the cash position of Canada Life operational Bank accounts limiting exposure/risk. Accurate and timely input of Faster Payments & CHAPS into NatWest Bankline and Barclays.net Ability to reconcile Cash accounts to source systems like CLOAS, SAP To ensure all supplier invoices and personal expense claims comply with the Corporate Travel Policy and are processed on the SAP Accounts Payable system and Concur accurately Ensure all necessary controls for vendor set-up are adhered to and report monthly to compliance. Review banking payment requests, invoice/expense authorisations are within policy To provide MI to management relating to Key Performance Indicators Key Accountabilities Calculate daily the cash position of the operational Bank accounts limiting exposure/risk. Report daily cash position to Lombard Street investments team to ensure liquidity and request funds to cover outgoing payments. Accurate and timely input of Faster Payments & CHAPS into Banking systems. Ensure payment requests have adequate backup and authorisation as per ICOFR controls. Import of daily International payments file into Bankline with resolution of Import file failure. Ensure timely and accurate input of supplier invoice and personal expense claims onto SAP AP and Concur Expense management system. Ensure expense claims are in line with Corporate Travel & Expense Policy and signatory controls Support Reconciliation of payments daily from Natwest bank accounts raising necessary journals to CLOAS & SAP. Investigation of outstanding bank & ledgers items working with Bank & customer services department to discuss outstanding reconciliation items. Provide a high quality service to internal and external customers ensuring prompt query resolution. Coverage includes liaising with Natwest & Barclays Bank helping to resolve policy holder queries, monies lost in transit, stop cheques and BACS recalls. Alsoliaise with Canada Lifes external suppliers regarding invoice payment providing a timely response & resolution. Provide information to employees regarding expense claims and see through to resolution. Provide information for HMRC & Expense reporting and provide information for audit compliance Support monthly balance sheet reconciliations to ensure resolution of aging items Ensure all ICOFR controls are complied with and assist internal/external Auditors on review - Ensure Payments, invoices and expense claims are correctly authorised. - Set up of new templates on Banking systems & new suppliers on SAP using approved forms and validity checks. - Monitor duplicate invoice report to ensure any duplicate payments are recouped as soon as possible. - Ensure new Supplier set up is compliant and appropriate checks are carried out as per ICOFR controls. Record performance metrics for inclusion in monthly management KPI pack. This is to facilitate process improvement initiatives and benchmarking. Also support the Expenses month end process by collecting accrual and prepayment data from Cost Centre managersand posting expense adjustment journals as required. Desired Knowledge / Experience / Skills - Organised and accurate working practises to ensure payment of Faster Payments, CHAPS & invoices are paid accurately and on time. - Excellent communications skills including a confident and polite telephone manner. - Able to run, analyse, interpret and report on performance, MI reports and statistics. - Knowledge of Microsoft Excel and general desktop skills essential. - Knowledge of double entry to enable accurate input of GL journals preferred - Ability to represent the team and company internally and externally in a professional manner What youll like about working hereAs a Canada Life UK colleague, youll receive a competitive salary and comprehensive reward package including income protection, private medical insurance and life assurance, along with a generous pension and bonus scheme. Youll also receive the support youneed with your personal and professional development. Diversity and inclusionCanada Life is committed to a diverse and inclusive workplace. Our role as an employer of choice is to provide the right environment for talented people to do their best work, by respecting, understanding and valuing individual differences