Executive Assistant

Job Description

CEOs Office Business Partner (Executive Assistant)c.£45,000 per annum Bedford based with frequent travel to London office. Hybrid Working Permanent"A unique and challenging opportunity to work at the heart of Money and Pensions Service (MaPS), the CEOs Business Partner will be a genuine self-starter who is confident in their ability to exercise sound judgement, comfortable engaging peopleat all levels and enjoys working within a small and busy team. As a CEO Business Partner, you will provide central support assisting the day-to-day activities within the CEOs office, becoming the key liaison between the CEOs Office and the Governance Team, with a focus on supporting the Chair of the Boardand non-executive directors (NEDs). A role that is people centred and possess development and mentoring opportunities which is fully supported by the Chief of Staff. Although Bedford based, frequent travel to MaPS London office (expensed) is required for thisrole "The CEOs Business Partner will be directly reporting to the Chief of Staff (COS) dealing with highly sensitive situations, in this role you will be responsible for the following;

• Managing the scheduling of the Boards diary: liaising with all Board members, including NEDs to ensure regular meetings (e.g. Board and Committee meetings) and ad hoc meetings are organised and confirmed.
• the Chairs diary and inbox, including: responding as appropriate on the Chairs behalf; flagging urgent or important issues to the COS/Chair; and, commissioning information requests, prioritising actions and delegating as appropriate so that only essentialinformation/requests remains for the attention of the COS/Chair.
• Liaising with the Chairs private PA/EA on diary and inbox commitments and requests from both the CEOs Office and Governance Team.
• Drafting correspondence on behalf of the Chair when requested and ensuring correspondence is sent within reasonable time frames.
• Ensuring there is alignment between the CEOs diary (including meeting agendas) and the Chairs dairy, as well as with the wider Board diary.
• Responsible for administering Board related expenses.
• Assisting the COS in the day-to-day running of the CEOs office, executing tasks and including identifying and resolving issues / problems which can be managed without her direct and personal involvement.
• Meeting preparation, support and follow up: working with the Governance team and Business Manager to review upcoming meetings, ensuring the CEO, Chair and NEDs are properly briefed.
• Assisting the CEOs Office and Governance Team in ensuring that relevant information is shared between both teams to effectively support the CEO and Chair
• Covering other roles in the CEOs office and Governance Team, as required.

You will need to demonstrate the following skills and experience;

• Working in a busy, fluid and sometimes ambiguous work environment.
• Experience of writing for different purposes and audiences (you will need to be able to deftly express the thoughts of the Chair, COS and Governance Team in correspondence with senior people).
• Prioritising multiple tasks, set on a daily basis, often to rapidly changing and tight deadlines.
• Stakeholder engagement - both with high profile/senior external stakeholders and senior internal stakeholders.
• Undertaking general office tasks, including creating presentation slide decks, taking and producing minutes for meetings, drafting briefing notes.
• Undertaking administrative duties, including creating processes or systems to support efficient working.
• Have an advanced level of proficiency in Outlook, Word, Excel and PowerPoint.

Desirable Experience

• Working in a liaison role with senior-level or high-profile people.
• Working in a CEO/Chairs private office
• Working in a Governance function

About MaPSAt MaPS, we help people - particularly those most in need - to improve their financial wellbeing and build a better, more confident future. Working collaboratively across the UK, we make sure customers can access high-quality money and pensions guidanceand debt advice throughout their lives, however and whenever they need it.About our people In our move to Bedford, we aim to attract and retain the absolute best talent, so we can achieve our objectives and continue to make a difference to millions of peoples lives. We are keen to encourage applications from individuals across the whole communitywith the skills, knowledge, and behaviours for the job, and who show a strong commitment to MaPS objectives, values, and vision. It is important to us that we continue our ambition to be a genuinely diverse and inclusive organisation, so that we reflect thepeople we are here to help.Our inclusive working environmentBy fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds.We work hard to ensure that we have a progressive approach to inclusion, equity and belonging. We really do want our colleagues to "bring their whole selves to work."By way of brief example, we have an enviable ethnic diversity mix, equal gender balance with a zero mean gender pay gap and thriving colleague and ally networks, including LGBTQ+, neurodiversity, womens health, mens health, ethnicity, and diversity.What Money and Pensions Service can offer you

• Generous Annual Leave - 30 days plus Bank Holidays
• Pension scheme - contributions matched 2 to 1 (up to 10% of your salary)
• Interest-free loan to help you buy season tickets for buses and trains
• Cycle to work Scheme
• Subsidised eye test & flu jabs
• Life assurance scheme
• Give as you earn scheme
• Employee assistance programme (EAP)
• PAM Assist and PAM Life scheme (Wellbeing)
• Enhanced family and sick pay
• Paid volunteering (2 days a year)
• Recognition Scheme
• Discounts portal to numerous retailers

Keyskills :
Business ManagerOffice ManagerSecretarialExecutive Team