Accounts Payable Manager

Job Description

Job Title: Accounts Payable ManagerLocation: InchinnanDirect Reports: 3The roleThe main purpose of this role is to lead and manage the UK Accounts Payable and Expenses team, ensuring that core tasks and responsibilities of the team are appropriately carried out.Duties and Responsibilities

• Work with the business to develop and implement a robust company-wide Purchase to Pay Policy.
• Provide direct management for the UK accounts payable team and maintain accurate individual measurement and team performance statistics.
• Direct responsibility for UK payments for all purchase invoices within payment terms.
• Management of foreign payments for multiple entities.
• Ensure that the UK accounts payable team adhere to the agreed business best practices in process flow.
• Provide structured information on expected cash payments for the purposes of cash flow reporting and meeting FX hedging requirements.
• Provide weekly reports of amounts outstanding on an aged basis along with commentary on status and actions/next steps etc.
• Ensure a clean GRNI position.
• Ownership and management of the agreed escalation process for accounts payable including the communications and actions required for problem invoices/accounts and liaison, if required, with third party agencies.
• Be proactive in anticipating developments and identify accounts and issues that will require special attention / procedures.
• Handle disputed accounts and negotiate to bring supplier payment into line with agreed terms.
• Maintenance and direct involvement in consignment stock management process.
• Undertake complex reconciliations when required to agree balances due to suppliers.
• Ensure at all times that the companys ERP system is kept up to date.
• Liaise and support as required with internal/external auditors in relation to any testing being carried out in the accounts receivable area.
• Assisting the wider Finance team with Accounts Payable related queries and concerns
• Working with the FC, FD and HR, ensure expense policies are up to date as directed by Peaks Board and communicate across Peak.
• Ensure that month end reporting from Concur is issued in a timely and accurate manner.
• Oversee the support / training to other Concur Administrators.
• Various ad hoc responsibilities as assigned by the FC

Team Management

• Motivate and encourage the UK team to realise their full potential and objectives. Where and when required, take on management responsibility for Accounts Payable staff in our overseas locations.
• Undertake an Annual Performance Development Review and interim reviews for the team ensuring regular review of goals and objectives.
• Ensure all unauthorised/unplanned absences are effectively managed.
• Actively seek to develop the skills and capabilities of the team and that any skills gaps are identified.
• Proactively manage and monitor individual and team performance to ensure work objectives and standards are achieved and formally address sub-standard performance quickly and constructively, in line with Company procedures.

Experience

• Working with an integrated ERP system would be highly desirable.
• Experience of working with SAP would be beneficial.
• Previous experience of fast paced engineering environment would also be useful.
• Overall AP finance process knowledge and experience including reconciliations and management of expense management systems and policies.
• Knowledge and experience of working with an online expense management system.

Skills and Qualifications

• Proven track record of ability to prioritise own workload with that of wider team and business.
• Fantastic organisational skills
• Adaptable approach to business change.
• History of being able to improve effectiveness and efficiencies of operational Purchase Ledger team.
• An ability to work inclusively with other silos of the wider business.