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Document Controller & Project Administrator

People Group
Job LocationNottingham
EducationNot Mentioned
Salary£28,000 - £31,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

lease note this is a remote working contract role until May 2021, with the potential to become a permanent position (PAYE umbrella or LTD) and attending the office in Nottingham.Document Controller & Project Administrator To provide full, effective and timely support of project administration and document control via Aconex. Key Responsibilities:Administration Role & Responsibilities

  • Diary and email management for the project director and project teams as and when required.
  • Organising internal and external meetings and arranging presentations, documents, equipment and refreshments as required.
  • Screening telephone calls, messages, correspondence and documentation and deal where appropriate
  • Issuing and dealing with confidential documents and staff issues where appropriate.
  • Arranging travel and itineraries.
  • Maintaining company electronic filing system.
  • Represent the company in a presentable and professional manner.
  • Coordinating Office moves
  • Ordering stationary
  • Ordering PPE
  • Managing Holiday Records & Chart
  • Monthly Site Hours Reporting
  • Monthly Absence Reporting
  • Ensure Project Directory is up to date
  • Site archiving
    • Document Control Role & Responsibilities
  • Read and understand all Aconex process & procedures guide’s for their Project.
  • Ensure the team adheres to the project process & procedures and provide guidance when deviation occurs.
  • Ensure documents are being assigned to work packages, as per the work packaging guidelines & in tandem with the sub-contractor viewing restrictions.
  • QA check all information coming on to the system and process accordingly.
  • Ensure all drawings and documents are published to the system are associated to a document transmittal.
  • Attend all training provided by the Information Management Team (IMT) as required.
  • Download Consultant drawings and documents for Day File and file/hang drawings.
  • Update Technical Submission Schedule, Method Statement Schedules, RFI Register, Drawing Register.
  • Filing (electronic/hard copy)
    • Person SpecificationTechnical Knowledge and Skills: Essential
  • Excellent IT skills covering Excel, Word, Outlook.
  • Knowledge and use of document control systems
    • DesiredExperience of web based applications/ software.Competencies / Behaviours:EssentialAttention to detail and accuracy.Good inter-personal skills.Good organisation and communication skills.Good timekeepingDesiredAble to work effectively in a team environment.Experience of internet publishing.Results and quality focused individual."People Group are an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees."

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