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Document Controller

People Group
Job LocationNottingham
EducationNot Mentioned
Salary£30,000 - £33,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

Please note this is a contract role until May 2021, with the potential to become a permanent position (PAYE umbrella or LTD) We are currently looking for a Project Administrator & Document Controller in Nottingham.The role will provide accurate and timely administration and information management by controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by project, design teams, consultants, and subcontractors on a project(s).Your responsibilities will include:

  • Ensuring that all relevant EDMS project protocols are issued to the project team, design teams and sub-contractors and adhered to.
  • Providing quality assurance (QA) check all information coming onto the system daily and process in accordance with the EDMS project protocols.
  • Creating, managing, and updating the EDMS document issue groups as per the agreed distribution matrices.
  • Maintaining the project work package list and ensure documents are being assigned to work packages and as per the company guidelines
  • Running weekly reports on overdue actions and exceptions for design team, sub-contractors, and managers.
  • Conducting weekly audits of EDMS system to ensure all information has been captured, checked, and distributed correctly.
  • Administering the EDMS system to ensure companies and users have been added to the system and their permissions set up correctly and as per the company guidelines.
  • Publishing outgoing instructions on Conject CMS to sub-contractors as required by the project commercial team.
  • Assisting the Manager with any problems in issuing or close out of RFI’s and producing weekly RFI overdue action reports and chase up actions.
  • Setting-up and ongoing management of project snagging system.
  • Collating information and creating tenders on EDMS using the customised tender forms, as per the process guide and Commercial Manager guidance.
  • Providing on-site training and assistance to project, design teams and sub-contractors.
    • Required skills
  • EDMS
  • Conject

    • Keyskills :
    EDMS Conject

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