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Receptionist

Todd Hayes Ltd
Job LocationNorwich
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , full-time 12 months

Job Description

Our client, a leading independent Oil & Gas operator, based in Norwich, are seeking a receptionist to join their team! The role of Receptionist will require for the successful applicant to provide a first point of contact for all telephone enquiries andface to face visitors.

  • Do you have experience within an administrative and / or front of house role
  • Are you able to communicate effectively with people at all levels
  • Do you work well under pressure with a professional and friendly manner
If so, this could be the role for you!This is a full time, 12-month contract position.Key responsibilities include:
  • Meet and greet all visitors to the Norwich office, ensuring people sign in, allocating visitor identity fobs, directing people to meeting rooms or contacting staff to collect visitors.
  • Answer all incoming telephone calls and directing those calls from the central switchboard at
  • Norwich office. The switchboard is the central hub for callers to various UK locations and offshore platforms.
  • Locating personnel by use of the access control system, Vantage database, Attendance
  • Tracking System (ATS) and staff Intranet
  • Offer assistance to anyone who approaches the reception with a problem, enquiry or request.
  • Make travel bookings from authorised travel forms in the most cost effective and efficient
  • way, seeking guidance if requests appear overly costly. Travel arrangements include booking hotels from an approved list of suppliers, booking hire cars, rail travel, flights and taxis.
  • Assist with distribution of all incoming and outgoing mail from all sites across the assets ensuring internal and external mail is marked correctly and directed to the right location via the local courier / Royal Mail.
  • Maintain Excel spreadsheets of all travel bookings in order to cross reference incoming invoices prior to payment or to cross reference any booking queries and discrepancies.
  • Create and manage office / facilities purchase requisitions and orders.
  • Carry out miscellaneous general administration tasks as requested by other members of the administration team or the office manager i.e. create documents, forms, letters and presentation work as required, using Microsoft Office, for all members of staffacross all departments.
  • Carry out stationary accounting and arrange re-supplies.
  • Booking teleconferences as requested and conference rooms and lunches for meetings on a day-to-day basis.
  • Photocopying and binding of documents
  • Assist other members of the team to provide confidential secretarial and administrative support to the organisation.
The desired candidate will be confident with excellent communication skills. Successful applicants will have experience using Microsoft Office (Word / Excel / PowerPoint). As the receptionist you will be hardworking, methodical, honest, punctual, reliableand flexible. You will also be dealing with high profile clients on a daily basis.For further details of this exciting opportunity please forward a copy of your CV today!Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications we receive Im afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become availablemoving forward. If we can take your application further we will of course be in touch.Todd Hayes is acting as an Employment Business in relation to this vacancy.Todd Hayes Ltd.

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