Office Administrator

Job Description

Reed are working with a highly regarded professional services firm based in Norwich, recruiting for the new position of Office Administrator to join a friendly growing team in Norwich City Centre.Permanent, full time position working 37.5 hours per week- Monday to Friday 8:45am-5:15pm with one hour lunch break.Within the role you will be responsible for setting up and ongoing coordination of administrative procedures to enable the office to run efficiently, supporting team members with day-to-day tasks to assist with daily workloads and allow the team to completework for clients efficiently in a timely manner.You will be liaising with a wide variety of internal contacts on a daily basis, as well as clients and suppliers. Given that it is a new site, flexibility will be required, in order to cover evolving administrative requirements as both the role and the sitedevelop.Office Administrator’s Responsibilities• Office administration, reception, dealing with post, handling telephone calls, scanning documentation, arranging meetings rooms, organising refreshments for client meetings. Supporting with ordering office supplies and coordinating facilities such as maintenanceand contractors, ensuring health and safety, Facilities management including health & safety, dealing with maintenance and cleaning contractors.• Organising the work planner, updating deadline spreadsheets and audit files- monitoring these, raising bills and expenses to be processed.• Updating systems on the client database, creating client records, preparing forms including electronic verification, preparing Engagement letters, completing ongoing Anti-Money Laundering review paperwork, bank letters, authority letters and solicitor letters,dealing with client satisfaction reviews, Companies House filings, and conducting Land Registry searches• Binding of hard copies documents, preparation of tender documents in PowerPoint, organising group events, mailshots, and making accommodation/travel bookings on behalf of team membersOffice Administrator- Experience and skills required.• A strong background in administration (ideally a professional services background would be helpful, but is not essential)• Exceptional time management, organisation and multi-tasking with ability to manage own workload• Confidentiality and discretion with awarenss of GDPR in the workplace• Proactive nature and supportive to meet business objectives• Proficient in IT systems including Microsoft Word, Excel, Outlook and PowerPoint• Excellent client care skills, professional and credible with ability to communicate well both written and verballyPackage• Salary negotiable dependant on experience• 23 days annual leave plus Bank Holidays – rising to 25 days after 5 years service• Holiday purchase scheme• Private Medical insurance• Pension Scheme• Life Insurance• Health Plan• Enhanced family leave and sick pay policies• Support towards professional qualifications• Free parking• Retail discounts• Wellbeing support• Social Events• Staff rewards scheme• Mentor/Buddy scheme• Cycle to work schemePlease apply online with your updated CV as soon as possible if you’re interested, or share with someone you know that may be interested.Thank you- Reed NorwichAdministrator | Administration | Office Coordinator | Office Manager | Office Support | Professional Services | Financial | Reception